Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify a contract with Evolved Plumbing and Mechanical, LLC, in an amount up to $20,000.00 to provide residential emergency heating, plumbing, water and sewer, and electrical services as part of the Division of Housing’s Emergency Repair Program. Approval is also requested for reimbursement of expenses incurred prior to execution of the purchase order, starting March 1, 2026 thru February 28, 2027.
Original contract amount $ 200,000.00 0425-2026 PO556291
MOD No. 1 amount $ 20,000.00
Total contract amount $ 220,000.00
In accordance with C.C. 329.09(a):
1. The amount of additional funds being requested under this modification is $20,000.00.
2. The need for additional services was unforeseen at the time the initial contract was awarded, but a legislative modification is required by operation of C.C. 329.09(b).
3. It is in the City’s best interest to continue with the Evolved Plumbing and Mechanical, LLC current contract to provide residential emergency heating, plumbing, and water and sewer services as part of the Division of Housing’s Emergency Repair Program, as to not interrupt current services.
4. The pricing provided and accepted with the bid received for RFQ031412 will be maintained with this modification. Emergency Heating, Plumbing, Water and Sewer, and Electrical Repair is part of the Emergency Repair Program, operated by the Division of Housing.
The program was established to assist low and moderate-income homeowners with heating, plumbing, water and sewer, and electrical issues that constitute an emergency condition. Emergency repairs under this legislation will address small and large-scale capital home improvements that, if not corrected, may require the owner to vacate their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
The department advertised RFQ031412 on Vendor Services seeking contractors to provide emergency mechanical repairs on October 24, 2025, with bids being due on November 18, 2025. The Emergency Repair Program is a home repair program operated by the Housing Division.
EMERGENCY DESIGNATION: Emergency action is requested to continue performing the repairs needed by residents as quickly as possible.
FISCAL IMPACT: Funding is available within the Department of Development, Housing Division 2026 General Fund budget.
CONTRACT COMPLIANCE:
Evolved Plumbing and Mechanical, LLC, vendor number 030026 and expires 8/20/2026.
Title
To authorize the Director of the Department of Development to modify a contract in an amount up to $20,000.00 with Evolved Plumbing and Mechanical, LLC, to provide residential emergency heating, plumbing, water and sewer, and electrical services as part of the Division of Housing’s Emergency Repair program; to authorize the expenditure in an amount up to $20,000.00 from the General Fund; to authorize expenditures prior to execution of the Purchase Order; and to declare an emergency. ($20,000.00)
Body
WHEREAS, the Emergency Repair Program was established to assist low- and moderate-income homeowners with emergency heating, plumbing, water and sewer, and electrical services that would impact a household remaining safely in their home; and
WHEREAS, the Department of Development has advertised RFQ031412 on Vendor Services seeking contractors to provide emergency mechanical repairs on October 24, 2025, with bids being due on November 18, 2025; and
WHEREAS, the Director of the Department of Development is authorized to modify a contract in an amount up to $20,000.00 with Evolved Plumbing and Mechanical, LLC, and authorize the expenditure of up to $20,000.00 from the General Fund to provide residential emergency heating, plumbing, water and sewer, and electrical services as part of the Division of Housing’s Emergency Repair program; and
WHEREAS, approval is also requested for reimbursement of expenses incurred prior to execution of the purchase order, starting March 1, 2026 thru February 28, 2027; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to modify a contract with Evolved Plumbing and Mechanical, LLC as there exists no current heating, plumbing, water and sewer, and electrical contractor to provide services under the Emergency Repair Program, without which, residents of these households, who cannot afford the expense of services, may not be able to remain in their homes, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development be and is hereby authorized to modify a contract, in an amount up to $20,000.00, with Evolved Plumbing and Mechanical, LLC, to provide residential emergency heating, plumbing, water and sewer, and electrical services as part of the Division of Housing’s Emergency Repair Program. Reimbursement of expenses incurred prior to execution of the purchase order, starting March 1, 2026, is also authorized.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $20,000.00, or so much thereof as may be necessary, is hereby authorized in fund 1000 (General Fund), Dept-Div 44-10 (Housing), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That this modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 6. For the reasons stated in the Preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.