Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish purchase orders for labor, material, supplies, and equipment in conjunction with the purchase of office furniture, system furniture, or other space planning and configuration needs on behalf of the City Attorney’s Office. This ordinance also authorizes the establishment of purchase orders issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
SUPPLIER: Workspace Ohio LLC, DBA Dupler Office (WBE); Vendor Number #040812, Exp. 1/9/2026 PA006655 - Furniture Services
Emergency: Emergency action is requested to address supply chain issues resulting in long lead times from the date of order to the delivery of the furniture; to ensure that needed office space needs can be addressed and procured immediately.
FISCAL IMPACT: These funds are available within the Environmental Fund.
Title
To authorize the Finance and Management Director, on behalf of the City Attorney’s Office, to establish purchase orders for labor, material, supplies, and equipment in conjunction with the purchase of office furniture, system furniture, or other space planning and configuration needs for the City Attorney’s Office for the 17th Floor of the Municipal Court building; to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with Workspace Ohio LLC, DBA Dupler Office; to authorize the expenditure of $122,387.65 from the Environmental Fund; and to declare an emergency. ($122,387.65)
Body
WHEREAS, the Department of Finance and Management, on behalf of the City Attorney’s Office has a need to acquire furniture for the 17th Floor of the Municipal Court building; and
WHEREAS, the City of Columbus, Purchasing Office has established a Universal Term Contract for the purchase of furniture and related services with Workspace Ohio LLC, DBA Dupler Office; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement; and
WHEREAS, funding for the acquisition of furniture is available within the Environmental Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Finance Director to establish purchase orders for labor, material, supplies, and equipment in conjunction with the purchase of office furniture, system furniture, or other space planning and configuration needs to address supply chain issues resulting in long lead times from the date of order to the delivery of the furniture so that office space needs can be addressed and procured immediately, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish purchase orders for labor, material, supplies, and equipment in conjunction with the purchase of office furniture, system furniture, or other space planning and configuration needs on behalf of the City Attorney’s Office for the 17th floor of the Municipal Court building.
SECTION 2. That the Finance and Management Director, on behalf of the City Attorney’s Office, is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements with Workspace Ohio LLC, DBA Dupler Office for furniture and related services.
SECTION 3. That the expenditure of up to $122,387.65, or so much thereof as may be needed pursuant to the action(s) authorized in SECTION 1 and SECTION 2 above, is hereby authorized in the Environmental Fund 2297, in Object Class 02-Materials/Supplies and Object Class 03-Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.