Explanation
1. BACKGROUND: The Purchasing Office has established a Universal Term Contract for water meters with Badger Meter, Inc. This contract will expire December 31, 2007. The Division of Power & Water (Water) would like to establish a Blanket Purchase Order based on this contract in the amount of $294,400.
This is the third piece of legislation this year to purchase said items. The Purchasing Office recently solicited bids to establish contracts for 2008 purchases of water meters and appurtenances. There were significant price increases for both meters and appurtenances. Our current contract with Badger Meter allows us to purchase an additional 8,000 meters and 8,000 remote reading units. By purchasing these items this year, the Division would save $16.32 per water meter and $3.70 per remote, for a grand combined savings of $160,160.
Vendor UTC# C.C. # Expires MBE/FBE
Badger Meter, Inc. FL003258 39-0143280 2/9/09 Majority
2. FISCAL IMPACT: This legislation will use funding from both the Water Operating Fund and the Water Works Enlargement Voted 1991 Bonds Fund. There is adequate funding in the operating fund, however, a transfer of funds will be needed within the Water Works Enlargement Voted 1991 Bonds Fund. An amendment to the 2007 Capital Improvements Budget will also be required.
Title
To authorize the Finance and Management Director to establish a Blanket Purchase Order with Badger Meter, Inc. for the purchase of water meters for the Division of Power and Water; to amend the 2007 Capital Improvements Budget; to authorize the transfer and expenditure of $188,000 from the Water Works Enlargement Voted 1991 Bonds Fund; and to authorize the expenditure of $106,400 from the Water Operating Fund. ($294,400)
Body
WHEREAS, the Division of Power and Water needs to purchase water meters for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established a Universal Term Contract with Badger Meter, Inc.; and
WHEREAS, prices for water meters and appurtenances will dramatically increase from 2008 contracts and it is in the City's best interest to purchase quantities allowed on current contracts, resulting in a savings of $160,160; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted 1991 Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Finance and Management Director to establish a Blanket Purchase Order for water meters and appurtenances, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a Blanket Purchase Order for water meters and appurtenances from an established Universal Term Contract with Badger Meter, Inc., for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $188,000 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted 1991 Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6670, as follows:
Project No. | Project Name | OCA Code | change
690449 | Dublin Rd. 36" W.M. | 690449 | -$188,000
690394 | Water Meter Renewal Program | 606394 | +$188,000
SECTION 3. That the 2007 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690449 | Dublin Rd. 36" W.M. | $6,565,303 | $6,377,303 | -$188,000
690394 | Water Meter Renewal Program | $2,267,743 | $2,455,743 | +$188,000
SECTION 4. That to pay the cost of the aforesaid contract, the expenditure of $294,400, or so much thereof as may be needed, be and is hereby authorized as follows:
Badger Meters, Inc.
UTC# FL003258
Dept./Div. 60-09
Fund Fund Project OCA
Name No. No. Code OL3 Amount
Water Works Enlargement
Voted 1991 Bonds Fund 606 690394 606394 6670 $188,000
Water Operating Fund 600 n/a 601898 2246 $106,400
Grand Total $294,400
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.