Explanation
1. BACKGROUND
This ordinance seeks authorization for the Director of the Department of Public Service to enter into a Design Guaranteed Maximum Reimbursement Agreement with The Columbus Metropolitan Housing Authority (CMHA) for up to $175,000.00 for professional services associated with Poindexter Village Phase 1-5 topographic survey, Phase 1 geotechnical and subsurface utility exploration, and Phase 1A and 1B waterline.
The Columbus Metropolitan Housing Authority (CMHA) is undertaking a $250 million, multi-phase redevelopment of the Poindexter Village area. The area runs to Mt. Vernon Avenue to the north, Ohio Avenue to the west, Long Street to the south, and Hughes Street to the east.
In 2013, CMHA undertook an Infrastructure Master Plan to examine the condition of existing public infrastructure surrounding the redevelopment area and plan for improvements that may be necessary to support redevelopment. The Infrastructure Master Plan has identified $16.4 million in public infrastructure improvements necessary to support the redevelopment of the Poindexter Village area.
In June 2014, the U.S. Department of Housing and Urban Development (HUD) awarded CMHA a $30 million Choice Neighborhood Implementation (CNI) grant to begin the redevelopment of the Poindexter Village Area. In support of CMHA's redevelopment of the Poindexter Village area, the Department of Development anticipates submitting future funding requests to City Council totaling $16.4 million for the design and construction of these improvements in coordination with CMHA's private site development.
The city's Development Department has committed up to $175,000.00 for reimbursement to CMHA for a professional services contract for the following: 1) Poindexter Village Phase 1-5 topographic survey of existing and proposed rights-of-way; 2) Phase 1 geotechnical and subsurface utility exploration; and 3) detailed design for the Phase 1A and 1B waterline improvements, which includes a waterline on Ohio Avenue from the site of the Senior Center to Long Street.
The design and construction of the waterline on Ohio Avenue is critical to the opening of the Senior Housing project currently under construction and must be in place by October 2015.
The city entered into a reimbursement agreement with CMHA for the Infrastructure Master Plan in the amount of $139,639.65. To date, and including this ordinance, the city's contribution to the Poindexter Village redevelopment is $314,639.65.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Columbus Metropolitan Housing Authority is 31-6401164/002.
3. FISCAL IMPACTS
Funds in the amount of $175,000.00 are available for this project in the Streets and Highways G.O. Bonds Fund. An amendment to the 2014 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
In order to allow the Director of the Department of Public Service to execute this design guaranteed maximum reimbursement agreement, which is necessary to facilitate the design of these improvements to maintain the project schedule and meet community commitments, the Department of Development requests emergency designation for this measure.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to enter into a Design Guaranteed Maximum Reimbursement Agreement with the Columbus Metropolitan Housing Authority (CMHA) for up to $175,000.00 for Poindexter Village Phase 1-5 survey services and to design Phases 1A and 1B; to authorize the expenditure of $175,000.00 from the Streets and Highways Bonds Fund.; and to declare an emergency. ($175,000.00)
Body
WHEREAS, the Columbus Metropolitan Housing Authority (CMHA) was awarded a $30 million Choice Neighborhood Implementation grant from the U.S. Department of Housing and Urban Development (HUD) to begin the $250 million redevelopment of the Poindexter Village Area; and
WHEREAS, in 2013, CMHA undertook an infrastructure master plan to examine the condition of existing public infrastructure surrounding the Poindexter Village area and to plan for improvements that may be necessary to support redevelopment; and
WHEREAS, the Poindexter Village Infrastructure Master Plan has identified $16.4 million in public infrastructure improvements necessary to support the redevelopment of the Poindexter Village area.; and
WHEREAS, the Department of Development is committed to submitting future funding requests to City Council totaling $16.4 million that will go toward the design and construction of the public infrastructure improvements identified in the Infrastructure Master Plan which will be in coordination with CMHA's private site development; and
WHEREAS, the Department of Development has committed $175,000.00 for reimbursement to CMHA for a professional services contract for the following: 1) Poindexter Village Phase 1-5 topographic survey of existing and proposed rights-of-way; 2) Phase 1 geotechnical and subsurface utility exploration; and 3) detailed design for the Phase 1A and 1B waterline improvements, which includes a waterline on Ohio Avenue from the site of the Senior Center to Long Street; and
WHEREAS, the Department of Development has identified the need for the Director of the Department of Public Service to enter into a Design Guaranteed Maximum Reimbursement Agreement with CMHA for the project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, this ordinance authorizes the Director of the Department of Public Service to enter into a design guaranteed maximum reimbursement agreement with the Columbus Metropolitan Housing Authority (CMHA), in an amount up to $175,000.00 for professional services associated with Poindexter Village Phase 1-5 topographic survey, Phase 1 geotechnical and subsurface utility exploration, and Phase 1A and 1B waterline; now therefore and
WHEREAS, an emergency exists in the usual daily operation of the Departments of Development and Public Service in that it is immediately necessary to authorize a design guaranteed maximum reimbursement agreement in order to maintain the project schedule and meet community commitments, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund (carryover) / $316,248 / ($175,000) / $141,248
704 / 590416-100001 / Poindexter Village - Roadways Ph 1 (carryover) / $0 / $175,000/ $175,000
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000/ UIRF - Urban Infrastructure Recovery Fund / 06-6600 / 643015 / $175,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590416-100001 / Poindexter Village - Roadways Ph 1/ 06-6600 /590416/ $175,000.00
SECTION 3. That this ordinance authorizes the Director of the Department of Public Service to enter into a Guaranteed Maximum Reimbursement Agreement with the Columbus Metropolitan Housing Authority, 880 East 11th Avenue, Columbus, OH 43211, pursuant to Section 186 of the Columbus City Charter, in an amount up to $175,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $175,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bonds Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590416-100001 / Poindexter Village - Roadways Ph 1/ 06-6682/ 590416 / $175,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.