Explanation
BACKGROUND: The Division of Water, Department of Public Utilities entered into a contract with C.F. Bird & R.J. Bull, Inc. for professional engineering services for the design of the Sunbury Road 12" Water Line Improvement on August 6, 2001 under the authority of Ordinance No. 0972-01 passed June 18, 2001.
CONTRACT AMOUNT: Original Contract Amount $118,183.00
This Modification $30,000.00
New Contract Amount $148,183.00
CONTRACT COMPLIANCE NUMBER: 31-0734129
EXPLANATION:
1. Amount of additional funds to be expended under this modification: $30,000.00
2. Reasons additional goods/services could not be foreseen initially: This modification provides for additional engineering fees associated with increasing the length of the new 12" water line. After the project was under design it was decided to increase the scope of the project by extending the length of the water line by approximately 1700'. The new starting point will be at Fifth Avenue and the water line will continue north in Sunbury Road approximately 10,000 feet.
3. Reasons other procurement processes are not used: The work under this contract modification is a continuation of work previously performed by the consulting engineer.
4. How cost of Modification was determined: The cost of the increased engineering fees was negotiated with the consultant and is documented by the consultant's quotation letter, and verified by the project engineer.
The original contract provided for Engineering Services for the design of the Sunbury Road 12" Water Line Improvement.
This modification provides for additional engineering fees associated with increasing in the length of the new water line.
FISCAL IMPACT: This project was included in the 2002 C.I.B., and funds are being transferred to provide the monies needed for this project.
Title
To authorize the Director of Public Utilities to modify the contract with C.F. Bird & R.J. Bull, Inc. for the Sunbury Road 12" Water Line Improvement for the Division of Water, to authorize the expenditure of $30,000.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, and to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund. ($30,000.00)
Body
WHEREAS, Contract No. EA025132-002 was authorized by Ordinance No. 0972-01, passed June 18, 2001, was executed on August 6, 2001 and was approved by the City Attorney on August 10, 2001, and
WHEREAS, it is necessary to modify Contract No. EA025132-002 to provide for additional costs for engineering and inspection services for the Sunbury Road 12" Water Line Improvement, for the Division of Water, and
WHEREAS, in the usual daily operation of the Division of Water, Department of Public Utilities, it is necessary to authorize the Director of Public Utilities to modify Contract No. EA025132-002 for the Sunbury Road 12" Water Line Improvement for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify Contract No. EA025132-002 with C.F. Bird & R.J. Bull, Inc., 2875 Dublin-Granville Road, Columbus, Ohio 43235, for engineering services for the Sunbury Road 12" Water Line Improvement in accordance with the terms and conditions as shown on the modification.
Section 2. That the expenditure of $30,000.00 or as much thereof as may be needed be and the same is authorized from the Waterworks Enlargement Voted 1991 Bonds Fund No. 606, Department 60, Division 09, OCA Code 690468, Object Level Three 6629, Object Level One 06, Project Number 690468.
Section 3. That this contract modification is in accordance with the requirements of Section 329.13 of the Columbus City Code.
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That any modification made under the provisions of this ordinance must first be authorized by the Director of Public Utilities and a contract modification properly submitted to the City Auditor for certification of funds.
Section 6. That the City Auditor is hereby authorized and directed to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
From:
690290 Distribution Improvements,
OCA Code 642900 $30,000.00
To:
690468 Sunbury Road 12" Water Line Improvement,
OCA Code 690468 $30,000.00
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.