Explanation
1. BACKGROUND
The Department of Public Service and the Department of Public Utilities are responsible for snow and ice control and removal on the city's roadway system. Rock salt is used extensively in these operations. It is necessary for the Department of Public Service and the Department of Public Utilities to have the ability to purchase rock salt for the 2014 - 2015 winter season.
The Ohio Department of Transportation (ODOT) has established its annual cooperative purchasing contract, Contract No. 18, which allows participating government agencies to purchase rock salt from a selected vendor. ODOT bid the cooperative purchasing contract as a cooperative contract for use by other governmental agencies, in accordance with Chapter 5513.01 (B) of the Ohio Revised Code. The vendor selected by the Ohio Department of Transportation was Cargill Inc.
This legislation authorizes the appropriation of monies within the Street Construction Maintenance and Repair Fund within the Department of Public Service and also authorizes the Director of the Department of Finance and Management to establish blanket purchase orders with Cargill Inc. for the Department of Public Service and the Department of Public Utilities. The funding authorized by this ordinance is for expenses that will occur during the winter months of 2014-2015. In accordance with ordinance 1410-2010, the city is authorized to participate in these cooperative purchasing agreements subject to council approval.
The Department of Public Service and the Department of Public Utilities previously requested authorization to purchase rock salt for the 2014-2015 winter season by way of ordinance 0717-2014. That ordinance authorized the expenditure of $1,802,000.00 for rock salt. That legislation was intended to pay for the salt needed for the upcoming winter season. After the contract was awarded it was determined the price per ton is significantly higher than projected. Due to the increased price per ton additional funds are needed to ensure adequate salt will be available during the winter season. This ordinance authorizes the expenditure of an additional $828,987 for rock salt. This ordinance brings the total amount authorized to expend on rock salt for the 2014-2015 winter season to $2,630,987.
2. FISCAL IMPACT
$811,987.00 was not originally budgeted for this expenditure but it is available in the Department of Public Service Street Construction Maintenance and Repair Fund, Fund 265. $5,000.00 is budgeted in the Sewerage System Operating Fund and $12,000.00 is budgeted in the Water Systems Operating Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested to make funds available as soon as practical to ensure rock salt is available for the upcoming winter season.
Title
To appropriate $811,987.00 from the unappropriated balance of the Street Construction Maintenance and Repair Fund; to authorize the Director of Finance and Management to establish blanket purchase orders with Cargill, Inc. for rock salt.; to authorize the expenditure of $811,987.00 from the Street Construction Maintenance and Repair Fund, $5,000.00 from the Sewerage Systems Operating Fund, and $12,000.00 from the Water Systems Operating Fund; and to declare an emergency. ($828,987.00)
Body
WHEREAS, the Department of Public Service and the Department of Public Utilities are responsible for snow and ice control and removal on the city's roadway system; and
WHEREAS, rock salt is used in this operation; and
WHEREAS, a Cooperative Purchasing Contract has been established by the Ohio Department of Transportation (ODOT), namely Contract Number 18, for use by the state's public entities, for the option to purchase rock salt for the 2014-2015 winter season; and
WHEREAS, in accordance with ordinance 1410-2010 the city is authorized to participate in these cooperative purchasing agreements subject to council approval; and
WHEREAS, it is necessary to authorize the appropriation of funds in the Street Construction Maintenance and Repair Fund; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to establish purchase orders for the purchase of rock salt;
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to order rock salt to ensure that it is available for the upcoming winter season, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $811,987.00 be and hereby is appropriated from the unappropriated balance of the Street Construction Maintenance and Repair Fund, Fund 265, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, to the Division of Infrastructure Management, Department-Division No. 59-11, as follows:
Div / OCA / Fund / OL1-OL 3 / Amount
5911 / 591117 / 265 / 02-2192 / $811,987.00
SECTION 2. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders with Cargill, Inc. for rock salt on behalf of the Department of Public Service Division of Infrastructure Management, Department of Public Utilities Divisions of Sewerage and Department of Public Utilities Divisions of Water.
SECTION 3. That the expenditure of $828,987.00, or so much thereof as may be needed, be and hereby is authorized to be expended as follows:
Div / OCA / Fund / OL1-OL 3 / Amount
5911 / 591117 / 265 / 02-2192 / $811,987.00
6005 / 605063 / 650 / 02-2192 / $5,000.00
6009 / 602730 / 600 / 02-2192 / $12,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.