Explanation
Bids were received by the Recreation and Parks Department on February 5, 2013 for the Elk Run Park Improvements Project as follows:
Status Base Bid Amount
Builderscape MAJ $251,613.00
Supreme Asphalt MAJ $215,117.00*
Park Enterprise MAJ $263,012.02
Charter Construction MAJ $265,654.00
Palmetto Construction MAJ $267,677.00
M&D Blacktop MAJ $279,260.00
WB Republic MAJ $289,222.00
Strawser Paving MAJ $292,850.00
Columbus Asphalt MAJ $293,324.00
Teemok MAJ $355,900.00
RW Setterlin MAJ $402,000.00
Neff Paving MAJ $436,692.50
*After review of the proposals that were submitted, it was determined that the low bidder (Supreme Asphalt) was non-responsive due to their lack of acknowledgement of receiving Addendum #2 which contained an updated unit price sheet containing additional items. Their proposal did not include these additional items.
Project work consists of:
Base Bid - paving, shelter, site furniture, concrete walks, asphalt walks, landscaping and any other such work as may be necessary to complete the project according to the specifications.
Planning Areas: 24
The Contract Compliance Number for Builderscape, Inc. is 20-0537419.
Contract compliant through: May 20, 2013
Principal Parties:
Builderscape, Inc.
Ron Matthews (Contact)
7500 Industrial Parkway
Plain City, OH 43064
614-889-2533 (Phone)
20-0537419(Contract Compliance)
10+ (Columbus Employees)
Fiscal Impact:
$276,613.00
Title
To authorize the City Auditor to transfer $251,613.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the Elk Run Park Improvements Project; to authorize the expenditure of $251,613.00 and a contingency of $25,000.00 for a total of $276,613.00 from the voted Recreation and Parks Bond Fund; and to declare an emergency. ($276,613.00)
Body
WHEREAS, proposals were received by the Recreation and Parks Department on February 5, 2013 for the Elk Run Park Improvements Project and will be awarded to Builderscape, Inc. on the basis of lowest best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the future project; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for the Elk Run Park Improvements Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Builderscape, Inc. for the Elk Run Park Improvements Project to maintain construction schedule thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $251, 613.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510229-100003 (Alum Creek) 722903 6621 $33,613.00
510017-100000 (Parks) 721700 6621 $218,000.00
TO:
Project OCA Code Object Level 3 Amount
510316-100124 (PA 24 Trails) 716124 6621 $251,613.00
SECTION 2. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510229-100003/ Alum Creeek/$1,838,788 (SIT Supported)
Fund 702; Project 510017-100000/ Parks/ $376,809 (SIT Supported)
Fund 702; Project 510316-100124 /PA 24 Trails/$0 (SIT Supported)
AMENDED TO:
Fund 702; Project 510229-100003/ Alum Creeek/$1,805,175 (SIT Supported)
Fund 702; Project 510017-100000/ Parks/ $158,809 (SIT Supported)
Fund 702; Project 510316-100124 /PA 24 Trails/$251,613 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Builderscape, Inc. for the Elk Run Park Improvements Project.
SECTION 4. That the expenditure of $276,613.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510316-100124(PA 24 Trails) 716124 6621 $251,613.00
510017-100000 (Parks) 721700 6621 $25,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.