Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes spread spectrum radios for the purpose of connecting and operating traffic signals throughout the City of Columbus. To achieve this objective the Division of Planning and Operations requires the purchase of this equipment.
Informal bids were solicited by the purchasing office for a blanket purchase order for spread spectrum radios and were received by the Purchasing Office on May 18, 2012 for SO040586.
The blanket purchase order amount is to be $20,000.00. The lowest bid received was from Path Master, Inc., and their bid met specifications as the lowest responsive, responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Path Master Inc.
2. CONTRACT COMPLIANCE
Path Master, Inc. has a contract compliance number 341233777 and it expires 6/11/2014.
3. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund. Funding for this ordinance is contingent on the 2012 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested to assure the timely availability of the spread spectrum radios for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To authorize the Finance and Management Director to establish a blanket purchase order for the purchase of spread spectrum radios for the Division of Planning and Operations; to authorize the expenditure of $20,000.00.from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($20,000.00)
Body
WHEREAS, the Division of Planning and Operations utilizes spread spectrum radios to connect and operate with city traffic signals; and
WHEREAS, the Division of Planning and Operations is in need of equipment for this project, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase spread spectrum radios to assure their timely availability for original installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish a blanket purchase order totaling $20,000.00 as follows:
Fund / Project # / Project Name
704 / 540007-100003 / Traffic Signal Installation - Commodities
BE017764/SO040586
Spread Spectrum Radios - $20,000.00
Path Master, Inc.
1960 Midway Drive
Twinsburg, OH 44087
SECTION 2. That the expenditure of $20,000.00 be and hereby is authorized from the Streets and Highways G.O. Bond Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installation - Commodities / 06-6600 / 540703 / $20,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.