Explanation
Background: This legislation authorizes the Finance and Management Director, on behalf of the Division of Facilities Management, to modify and renew a contract with ABM Industry Group, LLC to purchase custodial services for the Columbus Police training Academy. The Division of Facilities Management is responsible for the maintenance and upkeep of various city facilities under the purview of the Mayor. Competitive best value proposals from qualified companies were solicited to provide all aspects of custodial services including, but not limited to, general cleaning, supplies, emergency response plans, work inspections, and employee supervision for the Columbus Police Training Academy.
The Purchasing Office solicited and received bids for custodial services for Columbus Public Health on July 1, 2025. ABM was deemed the lowest, responsive, and responsible bidder and therefore awarded the contract for custodial services for Columbus Police Training Academy. This contract was bid with four (4) annual contract renewal options. The original authorizing ordinance, 2772-2025, had an initial contract term ending October 31, 2026. The Finance and Management Department would like to exercise the first (1st) of the four (4) annual contract renewals.
1. Amount of additional funds: The total amount of additional funds needed for the modification is $437,052.00 total contract amount including this modification is $437,052.00.
2. Reason additional funds were not foreseen: Services were anticipated under the original contract; This is a planned modification and renewal as per original Ordinance No. 2772-2025.
3. Reason other procurement processes were not used: The City currently works with ABM Industry Groups, LLC for these services. Regular procurement processes were utilized.
4. How was the cost determined: The cost of this modification was determined by the Vendor. The rate is considered fair and reasonable and reflective of current
Emergency action is requested so that custodial services at the Columbus Police Academy can continue uninterrupted.
Fiscal Impact: This ordinance authorizes an expenditure of $437,052.00 from the General Fund with AMB Industrial Group, LLC, for custodial services at the Columbus Policy Academy, located at 1000 North Hague Avenue. The Facilities Management Division expended $429,754.00 in 2025 for these services. This ordinance is contingent on the passage of Ord. 2763-2026.
Title
To authorize the Finance and Management Director on behalf of the Division of Facilities Management to modify and renew a contract with ABM Industry Groups, LLC, for the purchase of custodial services for the Columbus Police Academy, to authorize the expenditure of $437,052.00 from the general fund; and to declare an emergency. ($437,052.00)
Body
WHEREAS, there is a need to purchase custodial services for the Columbus Police Academy; and
WHEREAS, the Purchasing Office advertised and solicited Best Value Procurement proposals; and
WHEREAS, after review the Director of Finance and Management recommend acceptance of the proposal submitted by ABM Industry Groups, LLC and
WHEREAS, Ordinance 2772-2025 authorized the initial contract with ABM Industry Groups, LLC; and
WHEREAS, the Department of Finance and Management would like to exercise the first(1st) of the four (4) annual contract renewals; and
WHEREAS, it is necessary to authorize a contract and expenditures of up to $437,052.00 from the general fund; and
WHEREAS, this ordinance is contingent on the passage of Ord. 2763-2026; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Facilities Management, in that it is immediately necessary to authorize the Finance and Management Director to modify and renew a contract prior to the current terms expiration date of October 31, 2026 for the purchase of custodial services for the Columbus Police Academy so that services can continue without interruption, all for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and renew a contract with ABM Industry Groups, LLC, CC#026279, for the purchase of custodial services for the Columbus Police Academy.
SECTION 2. That the expenditure of $437,052.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved from the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.