Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Mars Company, the sole bidder for Water Meter Test Benches, in the amount of $440,600.74 for the Division of Power and Water's Indianola Repair Facility. These test benches are to facilitate the certification of water meters used for billing purposes by the City's water distribution system. The company will furnish test benches capable of testing water meters of all types and lengths, specifically for benches manufactured by the Mars Company. While the City will provide the labor to install these units, Mars Company will provide on-site oversight of installation and start-up work and training to city employees in the proper use of their system.
2. CONTRACT AWARD: The Purchasing Office opened formal bids on March 3, 2011. One (1) bid was received from the Mars Company.
The Contract Compliance Number for Mars Company is 59-2879074 (expires 3/18/13, Majority). Additional information can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Mars Company.
3. FISCAL IMPACT: A transfer of funds within the Water Super Build America Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Mars Corporation for Water Meter Test Benches; for the Division of Power and Water; to authorize a transfer and expenditure of $440,600.74 within the Water Super Build America Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($440,600.74)
Body
WHEREAS, one bid for Water Meter Test Benches was received and publicly opened in the Purchasing Office on July 21, 2011, for the Division of Power and Water; and
WHEREAS, the Division of Power and Water recommends award to the sole bidder, Mars Corporation in the amount of $440,600.74; and
WHEREAS, these test benches are to facilitate the certification of water meters used for billing purposes by the City's water distribution system; and
WHEREAS, it is necessary to authorize the Director of the Department Finance and Management Department to award and execute a contract for Water Meter Test Benches with Mars Corporation; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Super Build America Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of the Finance and Management Office to issue a contract for Water Meter Test Benches in accordance with the terms, conditions, and specifications of Solicitation Number SA004024 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Mars Corporation, the sole bidder for Water Meter Test Benches, in the amount of $440,600.74, for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the City Auditor is hereby authorized to transfer $440,600.74 within the Department of Public Utilities, Division of Power and Water, Water Super Build America Bonds Fund, Fund No. 610, Dept/Div. No. 60-09, Object Level Three 6670, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
610 | 690494-100002 (carryover) | DRWP Low Svc. Pump | 610494 | -$440,600.74
610 | 690394-100000 (carryover) | Water Mtr. Rnwl Prgm. | 610394 | +$440,600.74
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610 | 690494-100002 (carryover) | DRWP Low Svc. Pump | $737,221 | $296,620 | -$440,601
610 | 690394-100000 (carryover) | Water Mtr. Rnwl Prgm. | $0 | $440,601 | +$440,601
SECTION 4. That the expenditure of $440,600.74 is hereby authorized for Water Meter Test Benches within the Water Super Build America Bonds Fund, Fund No. 610, Division 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA Code 610394.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.