Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Development to modify Contract PO074797, authorized by ordinance 1900-2017, with Designing Local (vendor #020995) to include extending the contact termination date from July 31, 2018 to July 31, 2019, expanding the scope of services to include administering the artist selection process for the High Street Streetscape Project Public Art Project, and increasing the total contract amount. The consultant’s services were unanticipated at the time of the original contract. The consultant will provide services normally performed by a city employee but that employee will be out of the office on extended leave and the department does not have the capacity to shift the work to another employee and still meet the construction timeline for the High Street Streetscape Public Art Project.
Original contract $81,000
Modification no. 1 $66,000
Total Contract Amount 147,000
Emergency action is requested so that work related to the High Street Streetscape Public Art Project can be initiated immediately to maintain the Department of Public Service’s High Street Streetscape Improvement Project schedule.
FISCAL IMPACT: This legislation authorizes the expenditure of $66,000 from the 2018 General Fund.
Title
To authorize the Director of Development to modify contract PO074797 with Designing Local for the administration and completion of the artist selection process for the High Street Streetscape Project Public Art Project; to authorize the transfer of appropriation within the general fund; to authorize the expenditure of $66,000.00 from the general fund; and to declare an emergency ($66,000.00).
Body
WHEREAS, the Columbus Department of Public Services (DPS) has begun the construction phase of the $25 million dollar High Street Streetscape Improvement Project ; and
WHEREAS, Ordinance 1900-2017 authorized the Director of the Department of Development to enter into contract with Designing Local to complete a strategic public art master plan for the DPS High Street project area; and
WHEREAS, Designing Local undertook a community-based public art planning process and completed the Art on High Strategic Public Art Master Plan, which was approved by the Columbus Art Commission on February 27, 2018; and
WHEREAS, Development has a need to continue consultant services to administer the artist selection phase of the Art on High public art process to keep the art project moving forward with the DPS High Street construction enhancements; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to modify contract PO074797 with Designing Local (Vendor #020995) so that work related to the High Street Streetscape Public Art Project can be initiated immediately to maintain the Department of Public Service’s High Street Streetscape Improvement Project schedule, thereby preserving the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to modify Contract (PO-074797) with Designing Local by extending the contract termination date from July 31, 2018 to July 31, 2019.
SECTION 2. That the City Auditor be and is hereby authorized to transfer $36,000, or so much thereof as may be needed, within Fund 1000, from Department-Division 44-10 to Department-Division 44-06, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $66,000.00 is hereby authorized in Fund 1000, General Fund in Object Class 03 Contractual Services, per the accounting codes in the attachment to this ordinance
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.