Explanation
BACKGROUND: This ordinance authorizes the purchase of two (2) custom built pumpers and a custom built platform ladder for the Fire Division from an existing State of Ohio Term Contract with Sutphen Corporation. The Fire Division has a need to replace apparatus that is beyond their useful life and have high maintenance costs. Utilizing the State Term Contract will permit the timely ordering of this apparatus from a local vendor, at a comparable price to previous purchases. Included with these apparatus purchases will be all pertinent equipment utilized on the vehicles. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract exists for this purchase (Ohio State Term Contract No. 7761800318).
Contract Compliance: Sutphen Corporation 310671786 exp. 2/14/14
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of these apparatus.
FISCAL IMPACT: This ordinance authorizes an expenditure of $2,318,649.24 from the Public Safety Capital G. O. Bond Fund, to purchase two (2) custom pumpers and a custom platform ladder for the Fire Division from an existing State of Ohio Term Contract established with Sutphen Corporation. The Division of Fire budgeted $6 million in the 2012 capital budget to replace apparatus. The Fire Division spent $1 million in 2011 and $2.45 million in 2010 to purchase eight (8) custom engines; the Fire Division spent $2.988 million in 2010 to purchase three (3) custom ladders. This ordinance also amends the 2012 Capital Improvement Budget and transfers cash within Public Safety's Capital Improvement Funds.
Title
To amend the Department of Public Safety's 2012 Capital Improvement Budget and transfer funds between projects within the Safety Bond funds; to authorize and direct the Finance and Management Director to issue purchase orders for custom pumpers and a custom platform ladder for the Division of Fire from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Sutphen Corporation, to authorize the expenditure of $2,318,649.24 from the Department of Public Safety's G.O. Bond Fund; and to declare an emergency. ($2,318,649.24)
Body
WHEREAS, the Fire Division is in need to purchase custom pumpers and a custom platform ladder; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an amendment of the 2012 CIB and the transfer of funds within Safety's Bond Funds will be necessary for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is necessary to purchase said custom built apparatus to replace vehicles with high maintenance costs, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget is hereby amended as follows:
Fund: 701 Current Revised Difference
Safety Cameras 310003-100000 $2,300,000 $2,081,350 ($218,650)
Fire Apparatus Replacement 340101-100003 Platforms $1,000,000 $1,193,183 $193,183
Fire Apparatus Replacement 340101-100004 Engines $1,100,000 $1,125,467 $25,467
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G. O. Bond Fund 701 as follows:
From
30-01 Fund 701| OCA701003| OL1 06| OL3 6652| Surveillance Cameras 310003-100000 ~ $218,650.00
To
30-04 Fire Fund 701| OCA 713403| OL1 06| OL3 6652| Fire Apparatus Replacement 340101-100003 Platforms ~ $193,183.00
30-04 Fire Fund 701| OCA 710104| OL1 06| OL3 6652| Fire Apparatus Replacement 340101-100004 Engines ~ $25,467.00
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of said apparatus for the Fire Division in accordance with the existing state of Ohio Term Contract established by the State of Ohio Purchasing Office with Sutphen Corporation.
SECTION 4. That the expenditure of $2,318,649.24, or so much thereof as may be necessary, be and is hereby authorized from the Public Safety's G.O. Bond Fund, as follows:
DEPT 30-04 | FUND 701 | Obj Lvl 1 06 | Obj Lvl 3 6652| Project #340101-100004 Fire Apparatus Replacement - Engines | OCA 710104| $1,125,467.00
DEPT 30-04 | FUND 701 | Obj Lvl 1 06 | Obj Lvl 3 6652| Project #340101-100003 Fire Apparatus Replacement - Platforms | OCA 713403| $1,193,182.24
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.