Explanation
BACKGROUND: This ordinance authorizes the option to purchase various types of Topsoil for pick up or delivery on an as needed basis by the Department of Public Utilities, Division of Water, and various other City Agencies. This contract is necessary to allow proper completion of sewer and waterline repairs and improvement to City properties as required. The term of the proposed option contract will be through July 31, 2016 with the option to extend this contract subject to mutual agreement for one (1) year, in accordance with formal bid SA005300. The Purchasing Office opened formal bids on March 6, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005300). Forty (40) bids were solicited (MAJ: 33, MBR:1, M1A: 6) One (1) bids was received (MAJ: 1).
The Purchasing Office is recommending award of one contract to the lowest responsive, responsible and best bidder:
Kurtz Brothers Central Ohio, LLC CC#203524137 (expires 4-5-2015)
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The City Agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase various types of Topsoil for pick up or delivery on an as needed basis with Kurtz Brothers of Central Ohio, LLC and to authorize the expenditure of one dollar ($1.00) to establish this contract from the General Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 6, 2014 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contracts for the Department of Public Utilities, and other city agencies and to efficiently maintain their supply chain and service to the public; and
WHEREAS, these various types of Topsoil are necessary to allow the Division of Power and Water to complete sewer and waterline repairs and improvement to City properties as required, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities/Division of Power and Water in that it is immediately necessary to enter into one contract for the option to purchase Topsoil thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Topsoil for pickup or delivery for the term ending July 31, 2016 with the option to extend for one additional year in accordance with Solicitation No. SA005300 as follows:
Kurtz Brothers Central Ohio, LLC CC#203524137 (expires 4-5-2015)
Topsoil and Delivery, Items: 1-4: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.