Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc. for the purchase of two 9 Foot Dump Bodies Mounted and Installed for the Division of Power and Water (Water). This equipment is used by Water Distribution Maintenance crews for various maintenance and rehabilitation projects.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003605). Thirty nine (39) vendors (37 MAJ/2 MBR) were solicited and two (2) bids (2 MAJ) were received and opened on June 10, 2010. Henderson Truck Equipment-Ohio was the apparent low bid in the amount of $29,996.00. They, however, are non-responsive. Specification 3.2.1.14 of our build requirements, requests a Direct Mount Hydraulic Pump. This vendor is offering a Electric/Hydraulic Pump Pack, which is not a Direct Mount unit. The second lowest bid received from Ace Truck Body, Inc. in the amount of $33,278.00, met specifications and an award is recommended as the lowest responsive, responsible, and best bidder. The bid tabulation is attached for your review. The equipment has been approved by the City of Columbus, Fleet Management Division.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Ace Truck Body, Inc., Contract Compliance Number: 31-0936828, expires 9/18/2010. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $33,278.00 is budgeted and needed for this purchase.
Expenditures for Equip-Trucks & Other Motorized (6652) in 2008 was $1,397,098.08
Expenditures for Equip-Trucks & Other Motorized (6652) in 2009 was $988,672.85
Title
To authorize the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc. for the purchase of two Dump Bodies Mounted and Installed for the Division of Power and Water and to authorize the expenditure of $33,278.00 from the Water Operating Fund. ($33,278.00)
Body
WHEREAS, two 9 Foot Dump Bodies Mounted and Installed is required by the Division of Power and Water for various maintenance and rehabilitation projects; and
WHEREAS, the Purchasing Office opened formal bids on June 10, 2010 for the purchase of two 9 Foot Dump Bodies Mounted and Installed for the Division of Power and Water; and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, Ace Truck Body, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003605 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ace Truck Body, Inc. for the purchase of two 9 Foot Dump Bodies Mounted and Installed for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $33,278.00, or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, OCA 602730, Object Level l: 06, Object Level 3: 6652.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.