City of Columbus - File #: 0543-2004

• File #: 0543-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/11/2004
• In control: Safety Committee
• On agenda: 3/29/2004
• Final action: 4/1/2004
• Title: To authorize the transfer of funds within the Local Law Enforcement Block Grant fund and to authorize and direct the Finance Director to modify the contract with Meggs Associates, D.B.A. CRISNet for the Division of Police for the purchase of the second year of maintenance and support, and to authorize the expenditure of $154,867.00 from the Law Enforcement Block Grant Funds; and to declare an emergency. ($154,867.00)

Date	Ver.	Action By	Action	Result
4/1/2004	1	CITY CLERK	Attest
3/31/2004	1	MAYOR	Signed
3/29/2004	1	Columbus City Council	Approved	Pass
3/29/2004	1	COUNCIL PRESIDENT	Signed
3/18/2004	1	Auditor Reviewer	Reviewed and Approved
3/18/2004	1	CITY AUDITOR	Reviewed and Approved
3/18/2004	1	Safety Drafter	Sent for Approval
3/18/2004	1	CITY ATTORNEY	Reviewed and Approved
3/18/2004	1	Safety Drafter	Sent to Clerk's Office for Council
3/17/2004	1	Finance Reviewer	Reviewed and Approved
3/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
3/17/2004	1	Safety Drafter	Sent for Approval
3/16/2004	1	Safety Drafter	Sent for Approval
3/16/2004	1	EBOCO Reviewer	Reviewed and Approved
3/16/2004	1	ODI DIRECTOR	Reviewed and Approved
3/16/2004	1	Safety Drafter	Sent for Approval
3/15/2004	1	Safety Reviewer	Reviewed and Approved
3/15/2004	1	SAFETY DIRECTOR	Reviewed and Approved
3/12/2004	1	Safety Reviewer	Reviewed and Approved
3/11/2004	1	Safety Drafter	Sent for Approval
3/11/2004	1	Safety Reviewer	Reviewed and Approved
3/11/2004	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:

Need: In 2003 the Division of Police implemented an electronic records management system (RMS) for offense and complaint/incident reports. As part of the original purchase contract the Division was provided the option to purchase (5) one-year annual software and maintenance terms. The Division wants to modify the contract in order to purchase the 2^nd year of the maintenance term. Additionally, the Division needs to transfer funds within the 2002 Local Law Enforcement Block Grant to purchase this maintenance term.

Bid Information: N/A

Contract Compliance No.: 54-1210813

Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for the purchase of the maintenance term, due March 1^st, 2004.

FISCAL IMPACT:

This second year maintenance term will be purchased with Local Law Enforcement Block Grant Fund; therefore, there will be no impact on the financial status for the General Fund.

Title

To authorize the transfer of funds within the  Local Law Enforcement Block Grant fund and to authorize and direct the Finance Director to modify the contract with Meggs Associates, D.B.A. CRISNet for the Division of Police for the purchase of the second year of maintenance and support, and to authorize the expenditure of $154,867.00 from the Law Enforcement Block Grant Funds; and to declare an emergency. ($154,867.00)

Body

WHEREAS, the Division of Police implemented an electronic records management system for offense and complaint/incident reports; and

WHEREAS, the Division of Police wants to purchase the second year of system maintenance and support; and

WHEREAS, funds need to be transferred within the 2002 Local Law Enforcement Block Grant Fund to purchase the 2^nd year of maintenance; and

WHEREAS, emergency legislation is needed because the current maintenance term expired on February 29, 2004; and

WHEREAS, an emergency exists in the usual operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase the second year of maintenance and support and transfer funds for the preservation of public health, peace, property, safety and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That funds needed for the purchase of the second year of maintenance be transferred as follows:

From:

DIV      FUND      OBJ LEV (01)      OBJ LEV (03)             OCA      AMT

30-03             222                        02             338007        77,098.91

30-03                              222                        06         338007             120,000.00

To:

DIV      FUND      OBJ LEV (01)      OBJ LEV (03)         OCA      AMT

30-03             222                        03                         3372      338007                 197,098.91

Section 2. That the Finance Director be and hereby authorized to modify the contract in the total amount of $154,867.00 to Meggs Associates, D.B.A. CRISNet for the purchase of the second year of maintenance and support for the Division of Police, Department of Safety.

Section 3. That the expenditure of $154,867.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:

DIV                  FUND             OBJ LEV (01)         OBJ LEV (03)                   OCA                    GRANT#      AMT

30-03                   222                       03                                3372                          33800                  338007              $154,867.00

Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.