Explanation
BACKGROUND: To change the company name and Federal Identification number for contract number FL001649 for the purchase of Plan Review Services for the Department of Public Service. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Benatec Associates, Inc., FID 314218330 to FBA Transportation, Ltd. of Floyd Browne Group, FID 341775535.
1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier merged with another company.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional is required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted of services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify past, present and future purchase orders with Benatec Associates, Inc. and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established the contract with Benatec Associates, Inc. for the option to purchase Plan Review Services; and
WHEREAS, FBA Transportation, Ltd. of Floyd Browne Group acquired Benatec Associates, Inc., in addition to notifying the City of the name change, FBA Transportation, Ltd. of Floyd Browne Group has agreed to honor the past, present and future purchase orders established from contract number FL001649, and
WHEREAS, in order to ensure services are available for the review of engineering plans for the Department of Public Service to avoid delays on city projects, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department in that it is immediately necessary to modify contract number FL001649, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify contract FL001649 and all past, present and future purchase orders pursuant to that contract to reflect the change of the company name and FID number from Benatec Associates, Inc. #314218330 to FBA Transportation, Ltd., of Floyd Browne Group #341775535.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.