Explanation
BACKGROUND:
This legislation authorizes the Finance and Management Director to establish purchase orders for labor, material, supplies, and equipment related to the computer upgrade of elevators at the Muni Court Building located at 375 S. High Street. This ordinance also authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with Fujitec America, Inc.
Supplier:
Fujitec America, Inc. Vendor Number #001627
PA007121 - Elevator Maintenance Services Exp. 4/30/2026
Fiscal Impact:
This legislation authorizes an expenditure of $57,909.43 from the General Permanent Improvement Fund 7748 for the labor, material, supplies, and equipment related to the computer upgrade of elevators at the Muni Court Building located at 375 S. High Street. An amendment to the 2025 Capital budget will be necessary.
Title
To authorize the Finance and Management Director, on behalf of the Facilities Management Division, to establish purchase orders for labor, material, supplies, and equipment related to computer upgrade of elevators at the Muni Court Building located at 375 S. High Street; to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with Fujitec America, Inc.; to authorize the transfer, and expenditure of $57,909.43 from the General Permanent Improvement Fund; and to amend the 2025 Capital Improvement Budget. ($57,909.43)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Facilities Management Division has a need to upgrade computers in the elevators at the Muni Court Building located at 375 S. High Street; and
WHEREAS, the City of Columbus, Purchasing Office has established a Universal Term Contract for elevator emergency services with Fujitec America, Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the General Permanent Improvement Fund; and
WHEREAS, it has become necessary in daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Director of Finance and Management Department to establish purchase orders for labor, material, supplies, and equipment related to the computer upgrade of elevators at the Muni Court Building located at 375 S. High Street; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements with Fujitec America, Inc. for elevator emergency services.
SECTION 2. That the 2025 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number Project Name Original Auth. Revised Auth. Change
P450701-100000 Facilities Mgmt - Gen Contracting $1,144,032 $1,086,123 ($57,909)
P450700-100000 Facilities Mgmt - Facilities Reno $119,240 $ 177,149 $57,909
SECTION 3. That the transfer of cash in the amount of $57,909.43 between projects in fund 7748 is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance.
SECTION 4. That the expenditure of $57,909.43 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Department of Finance and Management that the project has been completed and the monies are no longer required for this project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.