Explanation
BACKGROUND AND FISCAL IMPACT:
As part of the 2011 third quarter financial review, the Department of Finance and Management identified surpluses and deficits in various objects in several divisions. In order to properly align appropriations with projected expenditures and allow divisions to operate without interruption through the end of 2011, it is necessary to transfer $9,556,984 among divisions within the general fund.
Object level one surpluses and deficits were projected as part of the third quarter financial review. This ordinance makes transfers to reflect these projections. The amounts do not mirror the third quarter review exactly, due to transfers that have occurred in the interim as well as adjustments made in projections since the release of the review.
This ordinance also authorizes an appropriation in the E911 Fund so that additional expenses related to the Police Division's communications section can be expenditure corrected. Additional revenues over and above what were originally appropriated are available for this appropriation increase.
Due to continually increasing fuel prices, this ordinance will also increase the appropriation in the fleet management fund to provide sufficient authority to pay for fuel increases.
This ordinance is submitted as an emergency so as to allow these financial transactions to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize and direct the City Auditor to provide for the transfer of $9,556,984 within the general fund; to authorize an appropriation of $600,000 in the E911 Fund, to allow divisions to continue to operate through the end of 2011; to authorize an appropriation of $2,387,612 in the fleet management fund; and to declare an emergency ($9,556,984).
Body
WHEREAS, the third quarter financial review conducted by the Department of Finance and Management identified surpluses and deficits in the various objects of several general fund divisions; and
WHEREAS, it is necessary to transfer funds between objects and divisions, to increase an appropriation, and to cancel certain encumbering documents in order to allow divisions to continue to operate through the end of 2011; and
WHEREAS, it is necessary to increase the appropriation in the fleet management fund to pay for increasing fuel costs; and
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible, promoting accurate accounting and financial management.
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary transfer funds for the immediate preservation of the public, health, peace, property, safety and welfare; Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $9,556,984 between various divisions and objects within the general fund, fund 010, as follows:
Attachment: 3rd Quarter trx.xls
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate $600,000 in the E-911 Fund, fund 270, to the Division of Police, Division 30-03, OCA 270001, Object Level 1 - 01, Object Level 3 - 1000.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $175,000 within the fleet management fund, fund 513, subfund 001, from Division 45-05, OCA 451206, OL1: 03 to Division 45-05, OCA 451206, OL1: 02.
SECTION 4. That the City Auditor is hereby authorized and directed to appropriate $2,387,612 in the fleet management fund, fund 513 to the Fleet Management Division, Division 45-05, OCA 451206, Object Level 1 - 02, Object Level 3 - 2000.
SECTION 5. That the City Auditor is hereby authorized and directed to increase encumbrances by a total of $2,586,512 in OL3 3380, fleet maintenance for encumbering documents as follows:
Doc. No. OCA Amount
EA008287/035 591602 410,735
EA008287/036 591834 410,735
EA008287/037 592642 410,734
EA008287/009 301580 865,421
EA008287/010 301531 488,887
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.