Explanation
1. BACKGROUND
This legislation authorizes the City to enter into a contract in an amount up to $284,232.00 for the State Route Bridge Maintenance 2009 project and to pay construction inspection costs up to $28,423.00.
The project involves routine maintenance to various State Route bridges within the City of Columbus. Work includes patching of concrete decks, railings, curbs and sidewalks; repair of concrete deck wearing surface cracks; crack sealing of asphalt wearing surface, cleaning of drainage systems; repair/replacement of damaged guardrail; cleaning and removal of loose debris. The contractor is to supply maintenance of traffic including a police officer with a police cruiser when authorized.
The estimated Notice to Proceed date is August 17, 2009. Identified work is to be completed within 60 days and contract duration will be through June 30, 2010. The project was let by the Office of Support Services and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 2 bids were received (2 majority, 0 minority) on June 18, 2009 and tabulated on June 19, 2009 as follows:
Company City, State Status Amount
Complete General Construction Company Columbus, OH Majority $284,232.00
The Righter Company Columbus, OH Majority $459,240.68
Award is to be made to Complete General Construction Company, as the lowest, best, most responsive and most responsible bidder.
2. CONTRACT COMPLIANCE
Complete General's contract compliance number is 314366382 and expires on 1/30/2010.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow a contract to be entered into immediately so that construction may begin and safety hazards repaired on or around August 17, 2009.
4. FISCAL IMPACT
Funding for this project was budgeted within the 2009 Operating Budget and is available from the Street Construction Maintenance and Repair Fund for the Division of Planning and Operations.
Title
To authorize the Director of Public Service to enter into a contract for the Division of Planning and Operations with The Complete General Construction Company for the State Route Bridge Maintenance 2009 project; to authorize the expenditure of $312,655.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($312,655.00)
Body
WHEREAS, bids were received on June 18, 2009, and tabulated on June 19, 2009, for the State Route Bridge Maintenance 2009 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that the contract should be awarded immediately so that construction to repair safety hazards including guardrails and potholes may begin on or around August 17, 2009, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, OH 43219, for the State Route Bridge Maintenance 2009 project in the amount of $284,232.00, for the Division of Planning and Operations; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $28,423.00.
Section 2. That for the purpose of paying the cost of the contract and inspection the sum of $312,655.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street Construction Maintenance and Repair Fund, No. 265 for the Division of Planning and Operations, Dept.-Div. 59-11, OCA Code 591117, and Minor Object Code 3375.
Section 3. That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.