Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an existing construction contract John Eramo & Sons, Inc. for the Blueprint Clintonville: Blenheim/Glencoe Integrated Solution & Acton Road Area Water Line Improvements Project, CIP 650870-100001.
The restoration that was completed per the approved original plans and specifications was not to the satisfaction of the Department of Recreation and Parks. As such, additional restoration was negotiated between the Department of Public Utilities, Department of Recreation and Parks, and the Contractor, John Eramo & Sons, Inc.
The work for this modification will include restoration of the areas disturbed in Whetstone Park associated with the storm sewer pipe and wetland that were installed under the original construction contract of this project.
Planning Area: 39 - “Clintonville” and the project area includes: East Torrence Road, East Dunedin Road, Foster Street, Yaronia Drive North, Wynding Drive, and Milton Avenue.
MODIFICATION INFORMATION:
1.1 Amount of additional funds to be expended: $567,158.00*
Original Contract: $13,621,530.79 OWDA Loan
Renewal #1 (current) $ 567,158.00
TOTAL $14,188,688.79
Note: *: includes $2,000.00 for Prevailing Wage Administration
1.2 Reasons additional goods/services could not be foreseen:
The restoration that was completed per the approved original plans and specifications was not to the satisfaction of the Department of Recreation and Parks.
1.3 Reasons other procurement processes are not used:
The Department of Recreation and Parks desires to have this work by the end of 2019, which does not leave sufficient time to solicit new bids for this work.
1.4 How cost of modification was determined:
Cost proposal provided by the contractor, which has been reviewed and confirmed by the CM and DOSD.
2. PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 180 days from the date that a Notice to Proceed (NTP) is given by the City.
3. Contract Compliance No.: 31-0724866 | MAJ | Exp. 12/4/19 | Vendor #: 004251
4. Emergency Designation: An Emergency designation is not requested at this time.
5. ECONOMIC IMPACT: This project will capture and treat non-point source stormwater runoff using local contractors in order to improve water quality within the Olentangy River and other receiving streams. Several public meetings were conducted to incorporate stakeholder input in to the project design.
6. FISCAL IMPACT: This ordinance authorizes the transfer within and an expenditure of up to $567,158.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109, which includes $2,000.00 for Prevailing Wage Administration fees to the Department of Public Service, and amends to the 2019 Capital Improvement Budget to establish sufficient budget authority.
Title
To authorize the Director of Public Utilities modify an existing construction contract John Eramo & Sons, Inc. for the Blueprint Clintonville: Blenheim/Glencoe Integrated Solution & Acton Road Area Water Line Improvements Project; to authorize the transfer within and expenditure of up to $565,158.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; to authorize a transfer within and expenditure of up to $2,000.00 for prevailing wage services to the Department of Public Service; and to amend the 2019 Capital Improvements Budget. ($567,158.00)
Body
WHEREAS, it is necessary to authorize a modification (Mod #1) to an existing construction contract John Eramo & Sons, Inc. for the Blueprint Clintonville: Blenheim/Glencoe Integrated Solution & Acton Road Area Water Line Improvements Project, CIP 650870-100001; and
WHEREAS, this restoration will be completed per the requirements of the Department of Recreation and Parks; and
WHEREAS, the original contract number PO077198 was authorized by Ordinance No. Ord 1536-2017 passed by the Columbus City Council on July 17, 2017, and certified by the City Auditor on December 15, 2017; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $565,158.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of $2,000.00 from the Sanitary Sewer General Obligation Bond Fund 6109 for prevailing wage services to the Department of Public Service; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify (Mod #1) an existing construction contract John Eramo & Sons, Inc. for the Blueprint Clintonville: Blenheim/Glencoe Integrated Solution & Acton Road Area Water Line Improvements Project, CIP 650870-100001 for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #1) an existing construction contract John Eramo & Sons, Inc., 3670 Lacon Rd., Hilliard, Ohio, 43026; for the Blueprint Clintonville: Blenheim/Glencoe Integrated Solution & Acton Road Area Water Line Improvements Project, in the amount of $565,158.00 in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $567,158.00 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That an expenditure of $565,158.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That an expenditure of $2,000.00 or so much thereof as may be needed, is hereby authorized to the Department of Public Service for prevailing wage administration costs per the accounting codes in the attachment to this ordinance.
SECTION 5. That the 2019 Capital Improvements Budget is amended as follows to provide sufficient budget authority for the project expenditures:
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
6109 | P650745-100010 | 2018 General Construction Contract (carryover) | $1,067,665 | $500,507 | (-$567,158)
6109 | 650870-100001 | BP Blenheim Glencoe (carryover) | $0 | $565,158 | (+$565,158)
SECTION 6. That the said firm, John Eramo & Sons, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrators of the Divisions of Sewerage and Drainage and Water.
SECTION 7. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.