City of Columbus - File #: 1040-2006

• File #: 1040-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/31/2006
• In control: Administration Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize the Director of Finance and Management to establish a contract with Software House International for the purchase of Micro Focus Server Express user licenses for the Department of Technology, Information Services Division, and to authorize the expenditure of $8,034.00 from the Technology Department Information Services Fund. ($8,034.00)

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/26/2006	1	Columbus City Council	Read for the First Time
6/9/2006	1	Technology Drafter	Sent for Approval
6/9/2006	1	CITY AUDITOR	Reviewed and Approved
6/9/2006	1	CITY AUDITOR	Reviewed and Approved
6/9/2006	1	Technology Drafter	Sent for Approval
6/9/2006	1	CITY ATTORNEY	Reviewed and Approved
6/9/2006	1	Technology Drafter	Sent to Clerk's Office for Council
6/8/2006	1	Finance Reviewer	Reviewed and Approved
6/8/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/5/2006	1	Technology Drafter	Sent for Approval
6/2/2006	1	EBOCO Reviewer	Sent for Approval
6/2/2006	1	ODI DIRECTOR	Reviewed and Approved
5/31/2006	1	Technology Drafter	Sent for Approval
5/31/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/31/2006	1	Technology Drafter	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract for the purchase of Micro Focus Server Express User Licenses for the Department of Technology, Information Services Division with Software House International.

Bids were solicited by the Purchasing Office.

The Purchasing Office opened formal bids on April 27, 2006.   Three (3) bids were received. A tabulation of the bids is listed below and include trade-in:  

Software House International  $27,223.00

Columbus Supply  $37,640.32

Micro Focus, Inc.  $30,500.00

An earlier purchase order from this bid was established, but failed to include the full seven (7) licenses that are required.  This purchase order was established in the amount of $19,189.00.  The bid did include the correct quantity.  This legislation seeks to increase the award to a total award of $27,223.00.  

SUPPLIER: Software House International (223009648) Contract Compliance Expires 11/09/2007

FISCAL IMPACT: Funds are budgeted for this type of expenditure.

Title

To authorize the Director of Finance and Management to establish a contract with Software House International for the purchase of Micro Focus Server Express user licenses for the Department of Technology, Information Services Division, and to authorize the expenditure of $8,034.00 from the Technology Department Information Services Fund. ($8,034.00)

Body

WHEREAS, the Department Of Technology, ISD has a need for additional Micro Focus Server Express Licenses, and

WHEREAS, the Purchasing Office opened formal bids on April 27, 2006 via SA001955JY and three (3) bids were received, and

WHEREAS, a recommendation has been made to the lowest, responsive and responsible bidder, Software House International, Inc., and

WHEREAS, a purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA001955JY on file in the Purchasing Office; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Software House International, Inc.  for the purchase of additional Micro Focus Server Express Licenses for the Department of Technology, Information Services Division, in accordance with specifications on file in the Purchasing Office.

SECTION 2: That the expenditure of $8,034.00 or so much thereof as may be necessary is hereby authorized to be expended from:

Div.: 47-02| Fund: 514| Subfund: 001| OCA: 280743| Obj. Level 1: 03| Obj.  Level 3: 3369| Amount:  $8,034.00.

Section 3.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.