Explanation
BACKGROUND: This ordinance amends the 2008 Capital Improvements Budget and authorizes the transfer of $6,283.01 between projects within the Health G.O. Bond Fund. This ordinance also authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management for the renovation of the sub flooring and tile floors at the Columbus Health Department, (Drug and Alcohol Section) second floor, 240 Parsons Avenue.
The renovation shall include, but is not limited to, the demolition of the existing floors down to the existing floor joists and replacement of the flooring. The current flooring is deteriorating, which could lead to potential safety hazards.
Formal bids were solicited and six (6) companies submitted bids on January 13, 2009 as follows (1 ^FBE, 0 MBE):
Tyevco, Inc. $44,520.00
Steeltree Construction $44,985.00
Stratford Enterprises $47,741.47
Continental Flooring $48,795.52
General Maintenance $61,893.00
^Bomar Construction $62,910.00
Rogers Builders attempted to bid but did not bid the alternates and are therefore non-responsive. The bid was ruled incomplete by the City Attorney's office. The Office of Construction Management recommends the bid award be made to the most responsive, responsible, and best bidder, Tyevco, Inc.
EMERGENCY ACTION is requested so that the renovation can occur as quickly as possible to eliminate any potential safety hazards.
Tyevco, Inc. Contract Compliance Number 31-1626034 Expiration date January 14, 2010.
FISCAL IMPACT: This ordinance authorizes an expenditure of $44,520.00 from existing cash in the Health G.O. Bond Fund.
Title
To amend the 2008 Capital Improvements Budget; to authorize the City Auditor to transfer $6,283.01 between projects within the Health G.O. Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Tyevco, Inc. for the renovation of the sub flooring and tile floors at the Columbus Health Department, (Drug and Alcohol Section), second floor, 240 Parsons Avenue; to authorize the expenditure of $44,520.00 from the Health G.O Bond Fund; and to declare an emergency. ($44,520.00)
Body
WHEREAS, it is necessary to amend the 2008 Capital Improvements Budget and transfer cash between projects within the Health G.O. Bond Fund; and
WHEREAS, it is necessary to renovate the sub flooring and tile floors at the Columbus Health Department, (Drug and Alcohol Section), second floor, 240 Parsons Avenue; and
WHEREAS, the Office of Construction Management advertised formal bids for the flooring renovations; and
WHEREAS, the Office of Construction Management recommends Tyevco, Inc as the most responsive and responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Tyevco, Inc., for the renovation of sub flooring and tile floors at the Columbus Health Department, second floor (Drug and Alcohol Section) so flooring renovations can occur as quickly as possible, eliminating any potential safety hazards, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDANINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project/Project # CIB CIB Amount Revised
South Dorm Renovations 500503 (Carryover) $100,000 $93,717
Blind School Renovation 570053 (Carryover) $166,634 $172,917
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Health G.O. Bond Fund as follows:
FROM:
Dept/Div: 50-01 | Fund: 706 | Project Number 500503 |Project Name - South Dorm Renovations |OCA Code: 706503 | Amount: $6,283.01
TO:
Dept/Div: 50-01| Fund: 706 | Project Number: 570053| Project Name - Blind School Renovation |OCA Code: 501713 | Amount: $6,283.01
SECTION 3. That the Finance and Management Director is hereby authorized to enter into contract on behalf of the Office of Construction Management with Tyevco, Inc., for the renovation of the sub flooring and tile floors at the Columbus Health Department, (Drug and Alcohol Section) second floor, 240 Parsons Avenue.
SECTION 4. That the amount of $6,056.84 is hereby appropriated to the Health G. O. Bond Fund, Fund 706, Blind School Renovation - 570053, Object Level One 06, Object Level Three Code 6620, OCA Code 501713.
SECTION 5 That the expenditure of $44,520.00, or so much thereof as my be necessary in regard to the action authorizes in SECTION 1, be and is hereby authorized and approved as follows:
Division: 50-01
Fund: 706
Project: 570053
OCA: 501713
Object Level 1: 06
Object Level 3: 6620
Amount: $44,520.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.