Explanation
BACKGROUND: For the option to purchase Carbon Dioxide for the Water Division, Department of Public Utilities. The term of the proposed option contract would be through March 31, 2009. The Purchasing Office opened formal bids on July 27, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002105). Ten bids were solicited (MAJ:10); four (MAJ:4) bids were received. The two apparent low bids (Continental Carbonics and Praxair, Inc.) were determined to be non-responsive as both bids contained exceptions which conflicted with the City's specifications for firm, fixed pricing.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
BOC Gases.; CC# 131600079 (expires 12/01/06), Carbon Dioxide Items 1 through 3.
Total Estimated Annual Expenditure: $550,000.00
This Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State's database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Carbon Dioxide with BOC Gases to authorize the expenditure of one dollar to establish the contract from the Universal Term Contract Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 27, 2006 and received four bids; and
WHEREAS, the Purchasing Office selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Carbon Dioxide is supplied without interruption to provide ph control within potable water, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Carbon Dioxide thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following UTC contract for an option to purchase Carbon Dioxide in accordance with Solicitation No. SA002105 as follows:
BOC Gases.; CC# 131600079 (expires 12/01/06), Carbon Dioxide Items 1 through 3. Amont $ 1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.