Explanation
BACKGROUND: There is an immediate need for the Division of Fire to purchase TeleStaff automated staffing software service and support and WebStaff services. This service and support covers software from Kronos Inc., formerly PDSI, a PC based staffing and overtime management and solution designed specifically for the Division of Fire. This ordinance is to authorize and direct the Director of Public Safety to enter into the third year of TeleStaff automated staffing software service and support for the Division of Fire. TeleStaff was purchased by the Division of Fire in 2006 via Ordinance 1057-2006 and upon complete integration of the system, the first year of support was authorized via Ordinance 0212-2009, passed 4/7/2009; the second year of support was authorized via Ordinance 0355-2010 passed 3/29/2010; the third year of support was authorized by Ordinance 0089-2011 passed 03/14/2011. This is the first of two years of additional support extensions available.
Bid Information: Kronos Inc. CC: #042640942 - exp. 01/10/2014
Emergency Designation: Emergency action is requested to guarantee uninterrupted software and website support service.
Fiscal Impact: This ordinance authorizes an expenditure of $113,915.00 from the 2012 General Fund operating budget for TeleStaff software service and support with Kronos Inc The Division of Fire has budgeted $114,000.00 in the 2012 General Fund operating budget for the purchase of software service and support. The Division of Fire spent $113,915.00 in 2009, 2010 and 2011 for these support services.
Title
To authorize and direct the Director of Public Safety to enter into a contract modification with Kronos Inc. for the Division of Fire for the purchase of software maintenance support for the TeleStaff automated staffing software and WebStaff services; to authorize the expenditure of $113,915.00 from the General Fund; and to declare an emergency. ($113,915.00)
Body
WHEREAS, there is an immediate need within the Division of Fire to purchase TeleStaff automated staffing software service support and WebStaff usage fees from Kronos Inc.; and
WHEREAS, this ordinance is to authorize and direct the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract modification with Kronos Inc. in the amount of $113,915.00 for the first year of two additional years of this software and website support; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the aforementioned contract modification, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Fire, be and is hereby authorized to enter into a contract modification with Kronos Inc. for the first of two additional years of additional support of TeleStaff automated staffing software service support and WebStaff usage fees.
SECTION 2. That the expenditure of $113,915.00, or so much thereof as may be necessary, is hereby authorized as follows: Dept/Div 30-04 ~ Fund 010 ~ OCA 301531 ~ OL3 Code 3336.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.