Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew a contract with Software House International (SHI), for annual subscription and support of IBM Rational software. The original contract (EL012954) was awarded to SHI through solicitation SA004367, authorized by ordinance 1125-2012, passed June 11, 2012. The contract included options to renew for two (2) additional years, subject to mutual agreement and approval of proper City authorities. This ordinance will authorize the second year of the contract, providing service for the period July 1 2013 to June 30, 2014, at a cost of $38,601.47.
DoT uses IBM Rational software to manage its technology application development, enabling the Applications and Quality Assurance Sections to deliver high quality support to its city department customers, utilizing industry best practices in application development. DoT purchased IBM Rational license subscriptions by authority of ordinance 1259-2009, passed November 9, 2009 (purchase order FL004485). This agreement will enable the DoT to receive the latest versions of IBM Rational software and access IBM technical support. This support needs to be renewed annually.
The SHI response to solicitation SA004367 included amended terms to the City's standard agreement. These amended terms have been reviewed and approved by the City Attorney. Given the amended terms, this ordinance requests waiver of competitive bidding requirements, in accordance with section 329.27 of Columbus City Code.
FISCAL IMPACT:
In 2012, $36,370.49 was legislated for annual subscription and support of IBM Rational software for Software House International (SHI). The cost for this contract renewal is $38,601.47. This expenditure is budgeted and available within the Department of Technology, Information Services Division, Internal Services Fund. The contract aggregate total including this renewal is $74,971.96.
CONTRACT COMPLIANCE:
Vendor: Software House International (SHI) Corporation C.C.#: 22 - 3009648 Expiration Date: 11/16/2013
Title
To authorize the Director of the Department of Technology to renew a contract with Software House International (SHI), for annual subscription and support of IBM Rational software; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $38,601.47 from the Department of Technology Information Services Division, Internal Services Fund. ($38,601.47)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew a contract with Software House International (SHI), for annual subscription and support of IBM Rational software. DoT uses IBM Rational software to manage its technology application development, enabling the Applications Section to deliver high quality support to its city department customers, utilizing industry best practices in application development; and
WHEREAS, the original contract (EL012954) was awarded to SHI through solicitation SA004367. This ordinance will authorize the second year of the contract, providing service for the period July 1 2013 to June 30, 2014, at a cost of $38,601.47; and
WHEREAS, the SHI response also included amended terms to the City's standard agreement. These amended terms have been reviewed and approved by the City Attorney. Given the amended terms, this ordinance requests waiver of competitive bidding requirements, in accordance with section 329.27 of Columbus City Code; and
WHEREAS, it is necessary for the Director of the Department of Technology to renew a contract with SHI for subscription support of the IBM Rational software, as not to impact the daily operation of the services provided; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew a contract with Software House International (SHI), for IBM Rational software support, in the amount of $38,601.47, with a coverage term period of July 1, 2013 through June 30, 2014.
SECTION 2: That the expenditure of $38,601.47 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $38,601.47
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for good cause shown, the competitive bidding provisions of section 329 of the Columbus City Code, 1959 are hereby waived.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.