Explanation
BACKGROUND: For the option to establish two (2) UTC contracts to purchase Marking Paint and Flags for various City of Columbus agencies and the Division of Sewerage and Drainage, the largest user. The term of the proposed option contracts would be two (2) years, expiring April 30, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 11, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002252). 14 bids were solicited: (MBE-1, FBE-0, MAJ-13). 4 bids received: (MAJ-4). The solicitation consists of 6 line items of paint and 5 line items of flags. The low bid for both paint and flags has been selected. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Sunbelt Rental/Nations Rent, Items 1 - 6, MAJ, CC 58-0415192, expires 3/26/07, $1.00
PPG Architectural Finishes, Items 7 - 11, MAJ, CC 25-1612585, expires 6/25/07, $1.00
Total Estimated Annual Expenditure: $54,000.00, various agencies. The Division of Sewerage and Drainage is the largest user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into two (2) UTC contracts for the option to purchase Marking Paint and Flags with Sunbelt Rental/Nations Rent and PPG Architectural Finishes, to authorize the expenditure of two dollars to establish the contracts from the Universal Term Contract Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 11, 2007 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Marking Paint and Flags, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into two (2) contracts for the option to purchase Marking Paint and Flags, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Marking Paint and Flags in accordance with Solicitation SA002252 as follows:
Sunbelt Rental/Nations Rent, Items 1-6: $1.00
PPG Architectural Finishes, Items 7-11: $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from UTC Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.