Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with HNTB Ohio, Inc., in the amount of up to $2,400,000.00 for the Traffic Signal Installation - Columbus Traffic Signal System Phase F project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to design the Columbus Traffic Signal System Phase F and assistance with system integration during the migration of the existing Columbus Traffic Signal System (CTSS) to an open architecture that can serve central Ohio stakeholders with system connectivity and interoperability.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Traffic Signal Installation - Columbus Traffic Signal System Phase F contract. The project was formally advertised on the Vendor Services web site from August 8, 2018, to September 6, 2018. The City received three (3) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on September 14, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
HNTB Columbus, OH MAJ
Gannett Fleming Columbus, OH MAJ
TEC Engineering Columbus, OH FBE
HNTB received the highest score by the evaluation committee and will be awarded the Traffic Signal Installation - Columbus Traffic Signal System Phase F contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HNTB.
2. CONTRACT COMPLIANCE
HNTB’s contract compliance number is CC008025 and expires 4/11/2020.
3. FISCAL IMPACT
This is a budgeted expense. Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund, as project P540007-100060 (Traffic Signal Installation - Columbus Traffic Signal System Phase F ).
4. EMERGENCY DESIGNATION
Emergency action is requested to avoid delays in the project schedule.
Title
To authorize the Director of Public Service to enter into a professional services contract with HNTB Ohio, Inc., for the Traffic Signal Installation - Columbus Traffic Signal System Phase F project; to authorize the expenditure of up to $2,400,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($2,400,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to design the Columbus Traffic Signal System Phase F and provide assistance with system integration during the migration of the existing Columbus Traffic Signal System (CTSS) to an open architecture that can serve central Ohio stakeholders with system connectivity and interoperability; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Traffic Signal Installation - Columbus Traffic Signal System Phase F project; and
WHEREAS, HNTB submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with HNTB for the provision of professional engineering consulting services described above in the amount of up to $2,400,000.00; and
WHEREAS, it is necessary to authorize the expenditure of up to $2,400,000.00 from Fund 7704, the Streets and Highways Bond Fund, to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with HNTB to avoid delays in the project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with HNTB at 88 East Broad Street, Suite 1600, Columbus, Ohio, 43215, for the Traffic Signal Installation - Columbus Traffic Signal System Phase F project in an amount up to $2,400,000.00.
SECTION 2. That the expenditure of $2,400,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P540007-100060 (Traffic Signal Installation - Columbus Traffic Signal System Phase F), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.