Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a professional engineering services contract with Dynotec, Inc. in connection with the Downtown Combined Area System Renovations, Phase 2 Project. (See attached map)
This contract will allow for the preparation of construction plans and specifications for the rehabilitation and modification of combined sewer overflow structures located within a specified section of the downtown area. These modificiations will include raising of overflow weir elevations in CSO regulators and manholes to increase the available storage upstream of each overflow structure. In doing so, the City will reduce the frequency and volume of combined sewer overflows that can occur during rainfall.
2. PROCUREMENT INFORMATION:
The basis for selection of the chosen professional engineering services firm: The Division advertised Request for Statement of Proposals (RFP's) for the subject project in the City Bulletin in accordance with the provisions of Section 329.11 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on May 26, 2006 from R.W. Armstrong & Associates, Inc.; Dynotec, Inc., and Prime Engineering & Architecture, Inc. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that Dynotec, Inc., be selected to provide the engineering services for the subject project, for which the Director of Public Utilities has concurred.
3. PROJECT SCHEDULE:
All of the services performed under this contract will be accomplished within 18 months of the commencement.
4. FISCAL IMPACT:
The difference in the amount approved in the 2006 CIB and the amount requested herein is due to a detailed project scope developed by the City and incorporated into the Request for Proposals. The revised scope calls for an independent verification of the weir height recommended in the Wet Weather Management Plan. The independent verification includes review of flow monitor data, customer service complaints and tap permits to verify if the WWMP weir height is feasible or determine on that is.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services contract with Dynotec, Inc., for the Downtown Combined Area System Renovations, Phase 2 Project; to authorize the transfer of $31,970.00, and the expenditure of $49,970.00 from the Voted Sanitary Bond Fund; to amend the 2006 Capital Improvements Budget; for the Division of Sewerage and Drainage and to declare an emergency. ($49,970.00)
Body
WHEREAS, the Director of the Public Utilities received technical proposals from professional engineering service firms who were interested in providing services for the Downtown Combined Area System Renovations, Phase 2 Project, from the firms of Dynotec, Inc., R.W. Armstrong & Associates, Inc., and Prime Engineering and Architecture, Inc., for the aforementioned project services; and received these proposals on May 26, 2006; in accordance with the procurement provisions of Section 329.11 of the Columbus City Codes; and
WHEREAS, based upon an evaluation of these proposals utilizing predetermined criteria, a selection committee determined that Dynotec, Inc., submitted the best proposal for the required project services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage Department of Public Utilities, in that it is immediately necessary to pass this ordinance as an emergency measure because it has been determined necessary for this Council to authorize the Director of Public Utilities to award a professional engineering services contract for purposes of providing the aforementioned services; to authorize the transfer and expenditure of funds from the Voted Sanitary Sewer Bond Fund; and to amend the 2006 Capital Improvements Budget, in order to proceed with the design services that are necessary to modify and rehabilitate specified infrastructure located within the downtown area for purposes of increasing the available storage upstream of each overflow structure; for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor be and hereby is authorized and directed to transfer a total of $31,970.00 from within the Voted Sanitary Bond Fund No. 664| Division 60-05| Object Level Three No. 6676:
From:
Proj.: 650497| Upper Scioto WW. - Sub.-Hayden Run Rd.| OCA 664497| $31,970.00
To:
Proj.: 650720| Downtown Comb. Area Sys. Renov.-Pt. 2| OCA 664720| $31,970.00
Section 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 3. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services contract with Dynotec, Inc., 1925 E. Dublin Granville Rd., Ste. 106, Columbus, Ohio 43229, in connection with the capital improvements projects identified within Section 4 herein, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 4. That for the purpose of paying the cost of the aforementioned professional engineering services contract, the expenditure of $49,970.00, is hereby authorized within Division 60-05| as follows:
Fund 664| Proj. 650720| Downtown Comb. Area Rehab-Pt. 2| OCA 664720| OL3: 6676| $49,970.00.
Section 5. That the 2006 Capital Improvements Budget Ordinance No. 1108-2006 is hereby amended as follows, in order to provide sufficient budget authority for the execution of a professional engineering service contract award as referenced in the preamble hereto:
CURRENT:
650720| Downtown Comb. Area System Renov.-Part 2 - $18,000.00 (Voted)
650497| Upper Scioto Hayden Run - $3,956,896.51 (Voted)
TO:
650720| Downtown Comb. Area System Renov.-Part 2 - $49,970.00 (Voted)
650497| Upper Scioto Hayden Run - $3,924,926.51 (Voted)
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declare to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.