Explanation
BACKGROUND: This ordinance authorizes the option to purchase Low, Medium, and High Voltage Power Cable for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contract will be through October 31, 2014 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA004588. The Purchasing Office opened formal bids on October 11, 2012. These items will be used in overhead and underground utility applications.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004588). One-hundred one bids were solicited (MAJ: 97; F1: 1; M1A; 3); Two (MAJ: 2) bids were received.
The company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
Bidders were required to submit a copy of the London Metals Exchange with their bid as price will be determined at the time of order using this index. General Supply and Services dba Gexpro did not comply with this requirement, therefore the company is not recommended for award of a contract.
Consolidated Electrical Distributors did not bid all items and are recommended for award for all items bid. Items that were not bid by either bidder will be solicited as needed.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
Consolidated Electrical Distributors Inc., CC#770559191, exp. July 11, 2014
Total Estimated Annual Expenditure: $200,000.00
This ordinance is being submitted as an emergency because without emergency action utility cables will not be available for overhead and underground utility applications and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Low, Medium, and High Voltage Cable from Consolidated Electrical Distributors, Inc.; to authorize the expenditure of one dollar to establish a contract from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 11, 2012 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Low, Medium, and High Voltage Power Cables is available and supplied without interruption for utility installation throughout the city, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities/ Division of Power and Water (Power) in that it is immediately necessary to enter into a contract for the option to purchase Low, Medium, and High Voltage Power Cable thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Low, Medium, and High Voltage Power Cable for use in overhead and underground utility applications in the City of Columbus for the term ending October 31, 2014 with the option to extend for two additional one year periods in accordance with Solicitation No. SA004588 as follows:
Consolidated Electrical Distributors, Inc., Items: 1-42, 44-50,56-83, 86-87, 91-92, and 95-114. Amount: $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.