Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with DLZ, Inc. for the Mound Street/Harrisburg Pike 24" Water Main Project, Division of Power and Water Contract No. 915.
1. Amount of additional funds to be expended: $86,655.00
Original Contract Amount: $ 138,000.00
Modification 1 $ 12,356.00
Modification 2 $ 24,895.00
Modification 3 $ 14,406.00
Modification 4 (current) $ 86,655.00
Amount of original contract and four modifications: $276,312.00 See attached Information Form for background on previous contract modifications.
2. Reasons additional goods/services could not be foreseen:
During the original RFSQ and RFP process, road construction by ODOT was not anticipated. ODOT determined a road reconstruction project was needed on sections of Harrisburg Pike during the development of the water main plans. This delayed and complicated the water main design. To prevent disturbing new pavement in the future, it was decided to move forward with designing a new 8 inch water line in the sections that will be improved by ODOT. This modification provides for the design of the remaining 8 inch water line not completed by the ODOT design. Since the project was delayed for so long, it is necessary to update the 24 inch water line plans to current standards and specifications. Also, water main breaks on a different section of the existing 8-inch water in Harrisburg Pike have doubled in frequency since the original contract was signed. The need to abandon that 8-inch main to eliminate customer outages and maintenance costs is much greater now than when the original contract was signed.
3. Reason other procurement processes are not used:
The additional work is within and around the original contract area. Significant additional costs would be incurred if a different design engineer was contracted to prepare this plans.
4. How cost of modification was determined:
A cost breakdown was submitted by the consultant and reviewed by the Division of Power and Water Engineering Staff and deemed reasonable.
Contract Compliance Information: 31-1268980, expires 4/16/09, MBR
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services contract with DLZ, Inc. to provide for additional design services on the Mound Street/Harrisburg Pike 24" Water Main Project; for the Division of Power and Water; to amend the 2008 Capital Improvements Budget; to authorize a transfer of funds; and to authorize the expenditure of $86,655.00 within the Water Works Enlargement Voted Bonds Fund. ($86,655.00)
Body
WHEREAS, Contract No. CT18071 was authorized by Ordinance No. 0141-97, passed February 10, 1997, was executed on March 19, 1997, and was approved by the City Attorney on March 31, 1997; and
WHEREAS, Modification No. 1 CT18071A was authorized by Ordinance No. 2938-97, passed December 15, 1997, was executed on January 20, 1998, and was approved by the City Attorney on March 2, 1998; and
WHEREAS, Modification No. 2 EL900580 was authorized by Ordinance No. 0954-99, passed May 3, 1999, was executed on June 28, 1999, and was approved by the City Attorney on July 14, 1999; and
WHEREAS, Modification No. 3 EA013329 was authorized by Ordinance No. 0135-00, passed February 7, 2000, was executed on March 23, 2000, and was approved by the City Attorney on April 7, 2000; and
WHEREAS, the contract needs modified a fourth to provide for additional design services on the Mound Street/Harrisburg Pike 24" Water Main Project; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to modify and increase the professional engineering services contract with DLZ, Inc. to provide for additional design services on the Mound Street/Harrisburg Pike 24" Water Main Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services contract with DLZ, Inc. to provide for additional design services on the Mound Street/Harrisburg Pike 24" Water Main Project, in the Amount of $86,655.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $86,655.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Project No. | Project Name | OCA Code | change
690383 | SR 317-London/Groveport Rd. | 642900 | -$86,655
690407 | Mound/Harrisburg Pk. 24" W.L. | 642900 | +$86,655
SECTION 4. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690383-100000 | SR 317-London/Groveport Rd. | $899,031| $812,376 | -$86,655
690407-100000 | Mound/Harrisburg Pk. 24" W.L. | $2,500,000| $2,586,655 | +$86,655
SECTION 5. That to pay the cost of the aforesaid contract modification, the expenditure of $86,655.00, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690407, OCA 642900, Object Level One 06, Object Level Three 6629.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.