Explanation
Background: This ordinance permits payment of an outstanding invoice to Milano Hospitality LLC for catering services for the 2024 Neighborhoods Best Practices Conference.
This payment will include services on September 14, 2024. Milano Hospitality LLC Contract Compliance CC-052359, 5/1/2025-5/1/2027; Vendor Account # 052359
Emergency Justification: The Department of Neighborhoods requests this legislation be considered an emergency in order for Milano Hospitality LLC to be quickly reimbursed for services rendered.
Fiscal Impact: Funding in the amount of $5,974.34 is available from an established General Budget Reservation.
Title
To authorize payment of $5,974.34 from an established budget reservation to Milano Hospitality LLC; and to declare an emergency. ($5,974.34)
Body
WHEREAS, Milano Hospitality LLC provided catering services for the 2024 Neighborhoods Best Practices Conference September 14, 2024 to the City of Columbus, and,
WHEREAS, Columbus City Code Section 329.35 governs the purchase of food, beverages, and venue rental for public purpose; and
WHEREAS, Section 329.35(A) requires that food and beverage authorizations are granted for the public purpose of better providing for the health and welfare of residents of the City of Columbus, the public at large, and municipal officers and/or employees by enhancing public engagement, facilitating public meetings, and providing for the efficient operation of the city; and
WHEREAS, the Director of Finance and Management is authorized to review and approve contracts with vendors for food and beverage related goods and services, if these purchases are integral to the successful execution of a program, event, or engagement and related expenses are reasonable; and
WHEREAS, the Director of Finance and Management has determined that the food and beverage related purchases describe herein, constitute a public purpose and are reasonable in both nature and cost; and
WHEREAS, an emergency exists in the daily operations of Department of Neighborhoods in that it is immediately necessary to authorize payment of the outstanding invoice from Milano Hospitality LLC for venue rental in order to reimburse the contractor quickly for services rendered, thereby preserving the public peace, property, health safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Ordinance 0275-2024 is amended to allow the City Auditor to issue a payment to the Milano Hospitality LLC for catering services previously incurred on September 14, 2024 per invoice approved by the Department of Neighborhoods Director in an amount not to exceed $5,974.34 to Milano Hospitality LLC from BRPO003271.
SECTION 2. That the expenditure of $5,974.34, or so much thereof as may be needed, is authorized from previously established General Budget Reservation BRPO003271.
SECTION 3. That in accordance with Columbus City Code Section 329.35, the Director of Finance and Management has determined that the food and beverage related purchases describe herein, constitute a public purpose and are reasonable in both nature and cost.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.