Title
To authorize and direct the Finance and Management Director to issue a purchase order for automated scheduling management software for the Division of Fire from the existing Universal Term Contract established for such purposes with RISC Software Ltd., to authorize the expenditure of $38,756.00 from the General Permanent Improvement Fund, to repeal Ordinance 1649-2007, and to declare an emergency. ($38,756.00)
Explanation
BACKGROUND:
Need: The Fire Division is in need to purchase automated scheduling management software for it's Distance Learning Project; this legislation is to authorize and direct the Finance and Management Director to issue a purchase order for said software from the existing Universal Term Contract (UTC) established for such purposes with RISC. Total funds of $300,000 were appropriated within the Permanent Improvement Fund via Ordinance #0930-2007 passed 7/19/2007 for Fire Distance Learning purchases.
The Distance Learning Project will equip each fire station with computer workstations to use for remote training programs. There will be a total purchase of 124 computers, 34 printers, and software licenses for each.
Ordinance 1649-2007 passed on 11/5/2007 with the incorrect vendor and UTC information, and is hereby repealed.
Bid Information/Contract Compliance: A Universal Term Contract exists for said software with RISC Software Ltd. - #760381265 - expires 12.28.2010.
Emergency Designation: This legislation is to be declared an emergency measure to ensure that price quotes are held, and also provide a rapid implementation of the Division of Fire's Distance Learning Program.
FISCAL IMPACT:
Budgeted Amount: Funds exist within the General Permanent Improvement Fund specifically for this purchase.
Body
WHEREAS, the Fire Division is in need to purchase automated scheduling management software for it's Distance Learning project; and
WHEREAS, a Universal Term Contract established by the Purchasing Office exists for this purchase; and
WHEREAS, Ordinance 1649-2007 passed on 11/5/2007 with the incorrect vendor and UTC information, and needs to be repealed; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to purchase said software so that price quotes are held and a rapid implementation can commence, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of automated scheduling management software for the Division of Fire from the existing Universal Term Contract established by the Purchasing Office with RISC Software Ltd.
SECTION 2. That the expenditure of $38,756.00, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, Fund 748, Division of Fire 3004, Object Level One 06, Object Level Three 6649, OCA 748117, Project 340117.
SECTION 3. That Ordinance no. 1649-2007 is hereby repealed.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.