Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders for tires per the terms and conditions of the State Term Contracts with Wingfoot Commercial Tire System and WD Tire Warehouse. This will allow for Fleet Management to continue daily operations of repairs to Fire, Police and Refuse collection vehicles as needed. There have been an unexpected number of repairs earlier this year as well as an increased need for the purchase of tires.
Additionally, this ordinance authorizes an increase to the Genuine Auto Parts Universal Term Contract of $200,000.00 for vehicle parts. Contract compliance number 58-0254510 expires 01/15/2012.
Ordinance #582-87 authorizes City agencies to participate in Ohio DAS Cooperative contract and State Contract ST 260 for the purchase of automotive and truck tires.
FISCAL IMPACT: Funds are available in Fleet Fund 513 Object Level 02 for parts and tires per the Second Quarter Financial Review.
Emergency action is requested because there is an immediate need to establish purchase orders from the Fleet Management Fund, 513, in order for the division to operate without interruption of service to the City's fleet vehicles which includes Police, Fire and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to issue purchase orders with Genuine Auto Parts, WD Tire and Wingfoot Commercial Tire System per the terms and conditions of City and State Term Schedule contracts for tires; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division has a need to purchase tires for motorized equipment in the amount of $50,000.00 and a State Term Contract is available for automotive and truck tires; and
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in Ohio DAS Cooperative contracts and State Contract ST 260 is available for the purchase of automotive and truck tires; and
WHEREAS, an additional purchase order in the amount of $200,000.00 based on the universal term contract with Genuine Auto Parts is also necessary; and
WHEREAS, an emergency exists in the usual daily operations of Fleet Management that it is immediately necessary to establish purchase orders within the Fleet Management Division internal services fund in order to support daily operations thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of State Term contracts as follows:
State Bid STS260
Wingfoot Commercial Tire Systems
CC# 311735402 expires 9/30/2012
Object level three: 2282
Contract expires 10/21/2011
State Bid STS260
WD Tire Warehouse
CC# 311138036 expires 3/31/2011
Object level three: 2282
Contract expires 7-21-2012
SECTION 2. That the sum of $50,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Division 45-05
Fund: 513
OCA Code 451347
Object Level One: 02
Object Level Three: 2282
Amount: $50,000.00
SECTION 3 That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division as follows:
Genuine Auto Parts
CC# 580254510 expires 1/15/2012
Object Level three: 2284
Contract expires 11-30-2011
SECTION 4. That the sum of $200,000 or so much thereof as may be necessary in regard to the action authorized in Section 3, is hereby authorized to be expended as follows:
Division 45-05
Fund 513
OCA code 451347
Object Level One 02
Object Level Three 2284
Amount $200,000.00
SECTION 5. That the monies in the foregoing Section 1 and Section 3 shall be paid upon order of the Director of the Finance and Management Department, that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.