Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, tire retreading, and accessories for the Fleet Management Division. Universal Term Contracts are in place for tire retreading and most of these parts, supplies, and accessories. These parts are used to repair approximately 3,200 city vehicles. This legislation also authorizes the Finance and Management Director to issue purchase orders for the purchase of tires for the Fleet Management Division per terms and conditions of State of Ohio State Term contracts with Wingfoot Commercial Tire and WD Tire Warehouse.
Fiscal Impact: The Fleet Management Division 2008 operating budget contains nearly $4 million for the purchase of automotive parts, supplies, and accessories. This legislation authorizes an expenditure of $1,540,000.00 with various vendors to purchase automotive parts, supplies, and accessories. Approximately $3.7 million was expended for similar items in 2007 and $4.2 million for these items in 2006. The Fleet Management Division budgeted $500,000.00 for automotive and truck tires, and tire retreading in the 2008 operating budget. This legislation authorizes an expenditure of $250,000.00 with Wingfoot Commercial Tire and WD Tire Warehouse to purchase automotive and truck tires. The Fleet Management Division spent $505,287.00 in 2007 for the purchase of tires and $509,000.00 in 2006. Further legislation will be necessary in the latter part of 2008.
Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts, supplies, tires, tire retreading, and accessories, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, tires, tire retreading, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts and State of Ohio State Term Contracts; to authorize the expenditure of $1,790,000 from the Fleet Management Services Funds; and to declare an emergency. ($1,790,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing Office, and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase automotive parts, supplies, and accessories for motorized equipment, and
WHEREAS, State Contract STS260 is available for the purchase of automotive and truck tires, and
WHEREAS, the Fleet Management Division has a need to purchase tires, tire retreading, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, tires, tire retreading, and accessories for the repair of approximately 3,200 city vehicles, keeping them operating, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
Automotive Distributors Warehouse - FL003295
CC# 311145093 expires 1/11/08
Standard Automotive Parts
Object Level Three 2284
Contract expires 9/30/08
Bell Equipment - FL002837
CC# 381941706 expires 12/01/08
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/08
Dick Masheter Ford - FL002629
CC# 310729896 expires 1/19/08
OEM Automotive Parts
Object Level Three 2284
Contract expires - 3/31/2008
Byers Chevrolet - FL002631
CC# 314139860 expires 1/19/08
OEM Automotive Parts
Object Level Three 2284
Contract expires - 3/31/08
McNeilus - FL002834
CC# 411314526 expires 6/12/09
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/08
Center City International - FL002829
CC# 311048371 expires 4/30/08
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/08
Schodorf Truck Body - FL002831
CC# 314416487 expires 6/17/08
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/08
Crown Battery - FL003263
CC# 344481335 expires 5/31/08
Automotive Batteries
Object Level Three 2284
Contract expires 8/31/08
Skinner Diesel - FL003072
CC# 311132462 expires 3/31/08
Truck Brake Parts
Object Level Three 2284
Contract expires 9/24/09
D&D Retreading- FL002831
CC# 311168068 expires 11/01/08
Retreading Truck Tires
Object Level Three 3373
Contract expires 11/02/08
SECTION 2. That the sum of $1,540,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2283
Amount: $90,000.00
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2284
Amount: $1,415,000.00 $1,450,000.00
Object Level One 02 Total $1,540,000.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to issue purchase orders for Fleet Management Division, per the terms and conditions of State Term Schedule Contracts, as follows:
State Bid STS260
Wingfoot Commercial Tire
CC# 311735402 expires 9/30/12
Tires
Object Level Three 2282
Contract Expires - 9/30/2008
State Bid STS260
WD Tire Warehouse
CC# 311138036 expires 3/31/11
Tires
Object Level Three 2282
Contract Expires - 9/30/2008
SECTION 4. That the sum of $250,000.00 or so much thereof as may be necessary, in regard to the action authorized in SECTION 3, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2282
Amount: $250,000.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.