Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with TwoK General Co. dba 2K General Co. for the Department of Public Utilities Archive/Records Storage and Sewer Maintenance and Operations Center (SMOC) Locker Room Renovation project, CIP #650505-100000, in an amount up to $5,628,000.00, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $5,630,000.00.
The Department of Public Utilities currently has multiple archive and storage areas throughout the City. This project will create a centralized location for archiving and storage at the 1250 Fairwood Avenue location for ease of access and control. It will also renovate the SMOC crew locker rooms within the Fairwood Facility.
The Community Planning Area is 63 - South Side.
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 400 days from the date that a Notice To Proceed (NTP) is given by the City.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $5,628,000.00, including a 20% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $5,628,000.00
Future Anticipated Needs $0.00
CONTRACT TOTAL $5,628,000.00
Prevailing Wage Charge $2,000.00
$5,630,000.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will consolidate all of the DPU archives and records from all sections into a centralized location. This will help when trying to locate record and archive documents for City project managers as well as provide a centralized staff who are experts in locating and storing the documentation.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 7/12/2023 through 8/16/2023. Two bids were received:
Name Bid Amount________ City/State Status
TwoK General Co. dba 2K General Co. $ 5,628,000.00 Delaware, OH MAJ
Elford, Inc. $ 6,310,474.00 Columbus, OH MAJ
The TwoK General Co. dba 2K General Co.’s bid was evaluated and deemed the lowest, best, most responsive bid. TwoK General Co. dba 2K General Co.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
TwoK General Co. dba 2K General Co.’s contract compliance number is CC005739 and expires 6/14/24.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). After review of the TwoK General Co. dba 2K General Co. Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 15% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
As part of their proposal, TwoK General Co. dba 2K General Co., has proposed the following subcontractor to perform contract work:
Company Name City/State ODI Certification Status
Roberts Service Group Columbus, Ohio WBE
The certification of TwoK General Co. dba 2K General Co. and their proposed subcontractor was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
TwoK General Co. dba 2K General Co. and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $5,630,000.00 for this project is budgeted, available, and appropriated within the Sanitary Bond Fund, Fund 6109.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with TwoK General Co. dba 2K General Co. for the Department of Public Utilities Archive/Records Storage and Sewer Maintenance Operations Center Locker Room Renovation project; and to authorize the expenditure of up to $5,630,000.00 from the Sanitary Bond Fund for this project. ($5,630,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the DPU Archive/Records Storage and SMOC Locker Room Renovation project; and
WHEREAS, two bids for the DPU Archive/Records Storage and SMOC Locker Room Renovation project were received and opened on 8/16/23; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with TwoK General Co. dba 2K General Co. for the DPU Archive/Records Storage and SMOC Locker Room Renovation project; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Sanitary Bond Fund, Fund 6109, to pay for the contract and to pay for prevailing wage services for the project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the DPU Archive/Records Storage and SMOC Locker Room Renovation project with TwoK General Co. dba 2K General Co., 19 Gruber St. Bldg. B Delaware, OH 43015, in an amount up to $5,628,000.00, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to pay the Department of Public Services an amount up to $2,000.00 to provide prevailing wage services for the project.
SECTION 2. That the expenditure of up to $5,630,000.00, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond Fund, Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.