Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Vaske Computer Inc. for Oracle Software Licenses, Maintenance and Support services.
Oracle software is one of the fastest, most scalable and reliable databases in industry providing a feature rich platform for business process implementation. Oracle is the database engine behind multiple applications in the City of Columbus such as: Accela, CUBS and WAM to name a few. Critical business functions will be impacted without this renewal.
The Department of Technology solicited bids through RFQ032180. The bid was formally advertised on Vendor Services and the city received two (2) responses on March 19, 2026. The responding firms were:
Vendors: Bid Quote Amount:
Vaske Computer Inc. $1,048,972.65
DLT Solutions LLC $1,060,039.45
Award is to be made to Vaske Computer Inc., who as the lowest responsive and responsible and best bidder for their bid of $1,048,972.65.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Vaske Computer Inc
The term of this agreement shall be from June 1, 2026 through May 31, 2027. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms.
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for a total cost of $1,048,972.65.
EMERGENCY DESIGNATION:
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: Vaske Computer Inc.
Vendor Acct. #: 007862
CC-007862; Expiration Date: 3/12/2028
Title
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Vaske Computer Inc. for Oracle Software Licenses, Maintenance and Support services; to authorize the expenditure of $1,048,972.65 from the Department of Technology, Information Services Operating fund and to declare an emergency. ($1,048,972.65)
Body
WHEREAS, the Department of Technology has a continued need for Oracle Software Licenses, Maintenance and Support services; and
WHEREAS, Oracle is the database engine behind multiple applications in the City of Columbus and critical business functions will be impacted without these services; and
WHEREAS, the Department of Technology solicited bids through RFQ032180 for the purchase of the above-described support services and award is to be made to Vaske Computer Inc. as the lowest, most responsive bidder; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into a contract with Vaske Computer Inc. for Oracle Software Licenses, Maintenance and Support services at a cost of $1,048,972.65; and
WHEREAS, the term of this agreement shall be from June 1, 2026 through May 31, 2027. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to enter into contract with Vaske Computer Inc. for Oracle Software Licenses, Maintenance and Support services to ensure these services are available to support daily operation activities and ensure no service interruption, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: To authorize the Director of the Department of Technology to enter into a contract with Vaske Computer Inc. for the renewal of Oracle Software Licenses, Maintenance and Support at a cost of $1,048,972.65, starting on June 1, 2026 through May 31, 2027 with the option to renew for three (3) additional one-year terms.
SECTION 2: That the expenditure of $1,048,972.65, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 0983-2026 EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.