Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city departments/divisions to establish purchase orders to acquire Microsoft (MS) Licenses and Software Assurance with a three (3) year term ending 09/30/2012 from Software House International Inc. (SHI), utilizing a State Term Schedule - #0A07004, with an expiration date of 6/30/2011.
The passage of this ordinance will allow the Department of Technology to purchase and install new Microsoft Office software licenses for these city agencies and provide more efficient and capable support services. The Department of Public Utilities (DPU) will acquire (200 licenses with software assurance) for installation on laptops to be deployed as part of the PC Replacement Project; and the Department of Building and Zoning Services (BZS) will acquire (160 licenses) to upgrade desktops utilizing older versions not compatible with applications that have been upgraded.
Earlier this year, the Department of Technology expended $176,768.20 (0238-2010) for the purchase of 310 new Microsoft (MS) Office Professional Ed. Licenses and Software Assurance (SA); $168,400.00 (0677-2010) for the purchase of 5,000 new Microsoft Window Server User Client Licenses; and $79,830.80 (1172-2010) for SQL and MS Server Window Licenses (CHRIS project) from Software House International Inc. (SHI).
This purchase will be made utilizing a State Term Schedule (OA07004, expires 06/30/2011) authorized for the City's use by ordinance No. 582-87.
Fiscal Impact:
In 2009, the Department of Technology expended $370,561.80 for the purchase of Microsoft (MS) Licenses and Software Assurance (SA) and earlier this year, $424,999.00 for MS Licenses from Software House International Inc. (SHI). The cost associated with this legislation is $147,046.35 for the purchase of 360 new MS Licenses and Software Assurance. Funds were budgeted and have been identified within the Department of Technology Direct Charge budget for both city departments.
Contract Compliance: Software House International Inc. (SHI) CC#: 22-3009648; Expiration Date: 11/16/2011
EMERGENCY: Emergency legislation is requested in order to facilitate this purchase to provide more efficient and capable support to various city departments/divisions.
Title
To authorize the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city departments/divisions, to establish purchase orders for the purchase of Microsoft (MS) Licenses and Software Assurance (SA) from Software House International Inc. (SHI), from a State Term Schedule; to authorize the expenditure of $147,046.35 from the Department of Technology Information Services Fund; and to declare an emergency. ($147,046.35)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city departments/divisions to establish purchase orders to acquire Microsoft (MS) Licenses and Software Assurance (SA) from Software House International Inc. (SHI) utilizing a State Term Schedule - #0A07004, which expires 6/30/2011; and
WHEREAS, the Department of Public Utilities has a need to purchase new MS Licenses and Software Assurance for installation on laptops to be deployed as part of the PC Replacement Project; and the Department of Building and Zoning Services needs to purchase licenses to upgrade desktops utilizing older versions; and
WHEREAS, the use of the Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance Number 582-87; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary for the Director of the Department of Finance and Management on behalf of the Department of Technology, for the Department of Public Utilities and Building and Zoning Services Department to establish purchase orders with Software House International Inc. (SHI) from an existing State Term Schedule for Microsoft Licenses, and to avoid interruption in the performance of services necessary; for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city departments/divisions is authorized to establish purchase orders to acquire 200 new Microsoft (MS) Licenses and Software Assurance (SA) with a three (3) year term ending 09/30/2012 for DPU and 160 Microsoft Licenses for BZS, from Software House International Inc. (SHI).
SECTION 2. That the expenditure of $147,046.35 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Sub-Fund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $6,183.69 |Electricity
Div.: 47-01|Fund: 514|Sub-Fund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $39,332.34 |Water
Div.: 47-01|Fund: 514|Sub-Fund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $44,096.82 |Sewer & Drains
Div.: 47-01|Fund: 514|Sub-Fund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $11,759.15 |Stormwater
TOTAL DPU: $101,372.00
Div.: 47-01|Fund: 514|Sub-Fund: 240|OCA Code: 514240|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $45,674.35 |Building and Zoning Services
TOTAL BZS: $ 45,674.35
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.