Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Tennant Sales And Service Company for the purchase of a Liquid Propane Powered Ride-On Sweeper/Scrubber for the Division of Sewerage and Drainage. The sweeper/scrubber will be used to maintain the floors in the Sewer Maintenance Operations Center. This purchase has been approved by the Division of Fleet Management and will replace BT23778.
Contingency funds are being added due supply chain issues and rising costs.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ025745). Sixty-eight (68) vendors (7 EBE, 1 EBE/WBE, 49 MAJ, 4 MBE, 1 MBE/WBE, 6 WBE) were solicited and two (2) majority bids was received and opened on September 21, 2023.
After a review of the bids, the Division of Sewerage and Drainage recommends the award be made for all items to Tennant Sales And Service Company as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Tennant Sales And Service Company, vendor #007884, expires 6/29/25, majority vendor
FISCAL IMPACT: $89,928.48 (which includes contingency funds of $8,000.00) is budgeted and available for this purchase
$0.00 was expended in 2022
$0.00 was expended in 2021.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Tennant Sales And Service Company for the purchase of a Liquid Propane Powered Ride-On Sweeper/Scrubber for the Division of Sewerage and Drainage; and to authorize the expenditure of $89,928.48 from the Division of Sewerage Operating Fund; ($89,928.48)
Body
WHEREAS, the Liquid Propane Powered Ride-On Sweeper/Scrubber will be used to maintain the building floors at the Sewer Maintenance Operation Center; and
WHEREAS, the Purchasing Office opened formal bids on September 21, 2023 for the purchase of a Liquid Propane Powered Ride-On Sweeper/Scrubber for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made for all items to the lowest, responsive, responsible and best bidder Tennant Sales And Service Company; and
WHEREAS, it is necessary to authorize the expenditure of $89,928.48 (which includes a contingency fund of $8,000.00) or so much thereof as is needed for the purchase from and within the Sewerage Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Tennant Sales And Service Company in accordance with the terms, conditions and specifications of Solicitation Number RFQ025745 on file in the Purchasing Office; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Tennant Sales And Service Company for the purchase of a Liquid Propane Powered Ride-On Sweeper/Scrubber in accordance with RFQ025745 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $89,928.48 (which includes a contingency fund of $8,000.00), or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewerage Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.