Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with the Southeastern Equipment Co., Inc. for the purchase of a 12” Capacity Disk Style Wood Chipper for the Division of Water, Watershed Management Section. This wood chipper will be used by watershed maintenance personnel to reduce the bulk of vegetative waste (trees, brush, etc.) and make disposal more efficient. This purchase has been approved by the Division of Fleet Management. The unit incorporates “Clean Burn” technology to comply with the City Get Green initiatives.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (Solicitation SA005969). Forty-nine (49) (49 MAJ) were solicited and three (3) bids (3 MAJ) were received and opened on August 20, 2015. Columbus Equipment Company submitted the lowest bid in the amount of $41,500.00; however the bid does not meet specification of Sections: 3.4 (General-Tires, Axle, Fuel Capacity), 3.4.1 (Engine), 3.4.2 (Chipper Disk), 3.4.5 (Feed System), and 3.4.6 (Frame). Vermeer Heartland, Inc. submitted the second lowest bid in the amount of $42,850.00; however the bid not meet specification of Sections: 3.4 (General-Tires, Axle, Fuel Capacity), 3.4.1 (Engine), 3.4.2 (Chipper Disk), and 3.4.5 (Feed System). The third lowest bidder was submitted by Southeastern Equipment Co., Inc. in the amount of $44,950.00. Therefore, the Division of Water is recommending the award be made to Southeastern Equipment Co., Inc. as the lowest responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Southeastern Equipment Co., Inc., CC# 34-1503254, expiration date: 06/15/2017. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $44,950.00 was budgeted for this purchase.
$0.00 was expended in 2014.
$0.00 was expended in 2013.
Title
To authorize the Director of Finance and Management to establish a contract with the Southeastern Equipment Co., Inc. for a 12” Capacity Disk Style Wood Chipper for the Division of Water; and to authorize the expenditure of $44,950.00 from the Water Operating Fund. ($44,950.00)
Body
WHEREAS, the Purchasing Office opened formal bids on August 20, 2015 for the purchase of a 12” Capacity Disk Style Wood Chipper for the Division of Water; and
WHEREAS, the Southeastern Equipment Co., Inc. submitted the lowest responsive and responsible and best bid in the amount of $44,950.00; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA005969 on file in the Purchasing Office, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Southeastern Equipment Co., Inc., 6390 Shier Rings Road, Dublin, OH 43016 for the purchase of a 12” Capacity Disk Style Wood Chipper for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $44,950.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, Department 60-09, OCA 603001, Object Level One: 06, Object Level Three: 6651.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.