Explanation
The purpose of this legislation is to authorize the Director of Finance to enter into contract with Mythics Corporation for the purchase of Oracle licenses for the Division of Sewerage and Drainage.
The Division of Sewerage and Drainage has been implementing an asset management program, Enterprise Asset Management program (EAM) formerly Synergen. Oracle is needed to run the Enterprise Asset Management program (EAM). EAM will migrate various programs in use by the Division of Sewerage and Drainage that includes maintenance, inventory, customer service and EPA reporting. A target date of June 30, 2005 was set to bring the program on-line. Therefore the purchase must be accomplished as soon as possible.
There is insufficient time to conduct formal bids. However, in accordance with ordinance number 582-87, passed March 30, 1987, the City has the authority to buy from State of Ohio, Department of Administrative Services Cooperative Contracts without complying with formal competitive bidding requirements. There exists a State Contract for Oracle software licenses. The Division of Sewerage and Drainage solicited bids from the three (3) Oracle license resellers that currently hold a State of Ohio, State Term Contract: Mythics Corporation 1439 North Great Neck Road Virginia Beach VA 23454, DLT Solutions PO Box 758745 Baltimore MD 21275 and Oracle Corporation PO Box 71028 Chicago, IL 60694. The bids were as follows:
Mythics Corporation $110,004.76
Oracle Corporation: $130,868.72
DLT Solutions: $135,376.86
SUPPLIER: Mythics Corporation (54-1987871)
FISCAL IMPACT: $110,004.76 is needed for the purchase of the necessary licenses.
Emergency legislation is being requested so that the licenses can be purchased and there is not any interruption in the implementation of the Enterprise Asset Management program.
Title
To authorize the Director of Finance to establish a purchase order with Mythics Corporation for the purchase of Oracle licenses for the Enterprise Asset Management program for the Division of Sewerage and Drainage, to authorize the expenditure of $110,004.76 from the Sewerage System Operating Fund, and to declare an emergency. ($110,004.76
Body
WHEREAS, the Division of Sewerage and Drainage is implementing an Enterprise Asset Management (EMA) program to be used throughout the Division of Sewerage and Drainage for integration of various programs including maintenance, inventory, customer service and EPA reporting, and
WHEREAS, a target date of June 30, 2005 was set by the Division of Sewerage and Drainage to go on line with the new program, and
WHEREAS, Oracle is needed to run the EAM application therefore it is necessary to purchase the necessary licenses for the Oracle application, and
WHEREAS, Oracle negotiates the deepest discounts with its major customers and Mythics Corporation and DLT Solutions are Oracle major customers, and
WHEREAS, the Division of Sewerage and Drainage solicited three (3) quotes from Oracle and the above two resellers and
WHEREAS, in accordance with Ordinance number 582-87, passed March 30, 1987 the City is authorized to purchase from State of Ohio Cooperative contracts when it is in the best interests of the City without complying with formal competitive bid requirements; and
WHEREAS, because the resellers hold a State of Ohio, State Term Schedule contract and those suppliers above are the suppliers able to give the pricing with the deepest discounts, the Division of Sewerage and Drainage does not anticipate that the City of Columbus would obtain better pricing and is recommending an award be made to the lowest bidder, Mythics Corporation, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to enter into a purchase order for Oracle licenses so that the licenses can be purchased and there is not any interruption in the implementation of the Enterprise Asset Management program with Mythics Corporation for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance be and is hereby authorized to establish a purchase order with Mythics Corporation for the purchase of Oracle Licenses for the Division of Sewerage and Drainage, in accordance with the State of Ohio Cooperative Schedule # 533207-0 and Ordinance 582-87 regarding the State of Ohio Cooperative Purchasing Program, passed March 30, 1987.
Section 2. That the expenditure of $110,004.76 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605998, Object Level 1: 03, Object Level 03: 3358.
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.