Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management is responsible for treating Columbus roadways for snow and ice. The Division has identified sixteen (16) trucks that need to be replaced due to age and condition. The City has a multiple year Universal Term Contract for this equipment with George Byers Sons, Inc.
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for Light Duty Trucks for the Department of Public Service, Division of Infrastructure Management.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):
George Byers Sons, Inc., PA003231/PO121654-1, Light Duty Trucks, expires 6/30/20.
2. CONTRACT COMPLIANCE INFORMATION
George Byers Sons, Inc. Vendor #006008 MAJ (FID #31-4139860), Expires 12/4/20.
3. FISCAL IMPACT
Although this purchase was not originally budgeted in the Street Construction, Maintenance, and Repair Fund (Fund 2265), the equipment is needed, and the fund has the available resources to make this purchase.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered, built and be available for winter operations as quickly as possible.
Title
To appropriate $628,660.00 from the unappropriated balance of the Street, Construction, Maintenance, and Repair Fund; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Light Duty Trucks for the Division of Infrastructure Management with George Byers Sons Inc.; to authorize the expenditure of $628,660.00 from the Street Construction Maintenance and Repair Fund (2265); and to declare an emergency. ($628,660.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management is responsible for treating Columbus roadways for ice and snow; and
WHEREAS, the Purchasing Office established PA003231 for Light Duty Trucks, George Byers Sons, Inc.; and
WHEREAS, the Division of Infrastructure Management desires to purchase sixteen (16) Light Duty trucks to assist with snow and ice removal; and
WHEREAS, it is necessary to authorize the appropriation of funds in the amount of $628,660.00 from the unappropriated balance of the Street, Construction, Maintenance, and Repair Fund; and
WHEREAS, is necessary to authorize the expenditure of $628,660.00 and establish a purchase order with George Byers Sons Inc. in the amount of up to $668,660.00; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with George Byers & Sons Inc. so the equipment can be used for the upcoming snow season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $628,660.00 is appropriated in Fund 2265 (Street, Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with George Byers Sons Inc. for the purchase of Light Duty Trucks for the Division of Infrastructure Management.
SECTION 3. That the expenditure of $628,660.00 or so much thereof as may be necessary is hereby authorized to be expended from the Street Construction, Maintenance, and Repair Fund (Fund 2265) per the account codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.