Explanation
BACKGROUND: The original contract for the Hap Cremean Water Plant High & Low Service Piping Coating provided for the condition assessment, engineering design, construction administration, and resident field services for the piping coating. This modification provides for additional construction administration and resident field services due to the increase the project scope, construction duration, and protracted close-out of the original contract.
EMERGENCY PROVISION: Emergency legislation is being requested to provide these services concurrently with the ongoing construction contract and to finish work prior to start of summer high water pumpage.
CC 329.16 CONTRACT MODIFICATIONS:
1. Amount of additional funds to be expended under this modification: $75,000.00.
2. The extent of additional services provided are needed due to the additional construction administration and resident field services due to the increase in the project scope, construction duration, and close-out of the of the original contract.
3. The work under this contract modification is a continuation of work previously performed by the Consultant, therefore, no other processes were used for procurement of these services.
4. The cost of this modification is based on material and labor, and was negotiated between the Consultant and the City, as documented by the Consultant's quotation letter, and verified by the Project Engineer.
CONTRACT AMOUNT:
Original contract amount $ 80,960.00
Modification No.1 $ 75,000.00
New contract amount $ 155,960.00
FISCAL IMPACT: The last authorization for expenditures for Engineering services on this project occurred July 25, 2002 for the original contract in the amount of $80,960.00. This project is included in the 2005 CIB and is being funded from current monies.
CONTRACT COMPLIANCE NUMBER: 31-1755416
Title
To authorize the Director of Public Utilities to modify the contract with Columbus Consultants Limited, for the Hap Cremean Water Plant High & Low Service Piping Coating project, for the Division of Water, and to authorize the expenditure of $75,000.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds fund, and to declare an emergency. ($75,000.00)
Body
WHEREAS: Contract No. EA025147-002 was authorized by Ordinance No. 0468-2002, passed April 8, 2002, was executed and approved by the City Attorney on July 25, 2002, and
WHEREAS: It is necessary to modify Contract No. EA025147-002 to provide additional construction administration and resident field services for Hap Cremean Water Plant High & Low Service Piping Coating project, and
WHEREAS: The original contract for the Hap Cremean Water Plant High & Low Service Piping Coating provided for the condition assessment, engineering design, construction administration and resident field services for the piping coating in miscellaneous areas for the Hap Cremean Water Plant. This modification provides for additional construction administration and resident field services due to the increase the project scope, construction duration, and protracted close-out of the original contract, and
WHEREAS: This modification provides for an increase of $75,000.00 to this contract, and
WHEREAS: An emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify Contract No. EA025147-002, for Hap Cremean Water Plant High & Low Service Piping Coating project, and it is necessary to provide these engineering services concurrently with the ongoing construction contract, therefore emergency legislation is being requested, for the preservation of public health, peace, property and safety now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. The Director of Public Utilities be and is hereby authorized to modify Contract No. EA025147-002 with Columbus Consultants Limited, in the amount of $75,000.00, for Hap Cremean Water Plant High & Low Service Piping Coating project, for the Division of Water, Department of Public Utilities, Contract No. 1005, terms and conditions of which are on file in the office of the Division of Water.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $75,000.00 is hereby authorized from the Waterworks Enlargement Voted 1991 Bonds Fund, Fund 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6623, Project No. 690420, OCA Code 690420.
Section 3. The City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690479 Security Enhancements $75,000.00
OCA Code 606479
TO: 690420 HCWP High & Low Service
OCA Code 690420 Piping Coating $75,000.00
Section 5. That for reasons stated in the preamble, hereto, which is hereby made part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after approval if the Mayor neither approves nor vetoes the same.