Explanation
BACKGROUND:
A Need. This legislation authorizes the Director of Public Utilities to enter into contract for Boiler Maintenance Services for the Division of Sewerage and Drainage. This contract was bid on March 11, 2009, and is proposed as a multi-year contract with incremental funding, approximately annually, as stated in the Bidding Documents.
B Procurement History. This procurement has been conducted in accordance with the requirements for competitive sealed bidding in Section 329, Columbus City Codes, 1959. An Invitation For Bidders (IFB) was published electronically and in the "City Bulletin" in January, 2009. A Pre-Bid Meeting was held on February 10, 2009. Sets of Bidding Documents were obtained by prospective Bidders, and three Bids were received on March 11, 2009, as follows:
Entity and Base Bid Amount
American Mechanical Group, Inc. $92,394.00
General Temperature Control $120,290.00
Speer Mechanical $165,656.00
The bids have been reviewed. The bid from American Mechanical Group, Inc. was found to have several material defects and deemed non-responsive. The bid from Speer Mechanical found to have one material defect. The bid from General Temperature Control was found to be free of material defects.
C. Recommended Contract Award. The bid of General Temperature Control appears to be free of substantive defects. This bid is within the budget, and has also been tendered by an entity which is well qualified to perform the contract work. Award is recommended to General Temperature Control of Canal Winchester, Ohio, who is the lowest Responsive and Responsible and Best Bidder.
Supplier: General Temperature Control 31-1201236 (MAJ) Expires 4-29-10
FISCAL IMPACT: The FY2009 Budget allocates sufficient funds for this contract. Amounts appropriated for this purpose in recent years are as follows:
$50,000.00 was spent in 2008
$50,000.00 was spent in 2007
PROJECT LOCATION:
This project involves the Division's Southerly Wastewater Treatment Plant.
Title
To authorize the Director of Public Utilities to contract with General Temperature Control for Boiler Maintenance Services, for the Division of Sewerage and Drainage; and to authorize the expenditure of $120,260.00 from the Sewerage System Operating Fund. ($120,260.00)
Body
WHEREAS, bids for Boiler Maintenance Services for the Division of Sewerage and Drainage were received by the Director of Public Utilities on March 11, 2009; and
WHEREAS, the bids received have been reviewed and a recommendation for award has been made; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into contract with General Temperature Control for Boiler Maintenance Services, in order to provide for the proper maintenance of operational facilities of the Division of Sewerage and Drainage; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to contract with General Temperature Control, 970 W. Walnut Street, Canal Winchester, OH 43110, for Boiler Maintenance Services for the Division of Sewerage and Drainage, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 3. That the expenditure of $120,260.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, Fund 650 to pay the cost of this contract, as follows:
OCA: 605063
Object Level 1: 03
Object Level 3: 3374
Section 4. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.