Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Misc Econ Dev - Astor Park Streetscape Phase 1 project and to provide payment for construction, construction administration and inspection services.
This project will install streetscape improvements along the north side of Nationwide Boulevard, east side of Neiland Drive, south side of Nordecke Drive and west side of Columbus Crew Way that will coincide with private development on the adjacent parcels. Improvements along these roadways will consist of buff wash concrete sidewalks with brick tree lawn, street trees in planters and grates, streetscape amenities, and irrigation, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is November 14, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on September 14, 2023, and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Complete General Construction $ 2,376,670.89 Columbus, OH Majority
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,376,670.89. The amount of construction administration and inspection services will be $237,667.09. The total legislated amount is $2,614,337.98.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction.
As part of their bid Complete General Construction has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Paul Peterson Company Columbus, Ohio MAJ
Griffin Pavement Striping Columbus, Ohio MAJ
Environmental Management Inc. Plain City, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction is CC006056 and expires 5/10/2025.
3. PRE-QUALIFICATION STATUS
Complete General Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $2,614,337.98 are available within Fund 7704, the Streets and Highway Bond Fund. An amendment to the 2023 Capital Improvement Budget and a transfer of cash and appropriation is required to align spending in the proper project.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 4.11% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to begin needed improvements within the 2023 construction season which is quickly closing.
Title
To amend the 2023 Capital Improvement budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction for the Misc Econ Dev - Astor Park Streetscape Phase 1 project; to authorize the expenditure of up to $2,614,337.98 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($2,614,337.98)
Body
WHEREAS, the Department of Public Service is engaged in the Misc Econ Dev - Astor Park Streetscape Phase 1 project; and
WHEREAS, the work for this project consists of installing streetscape improvements along the north side of Nationwide Boulevard, east side of Neiland Drive, south side of Nordecke Drive and west side of Columbus Crew Way that will coincide with private development on the adjacent parcels. Improvements along these roadways will consist of buff wash concrete sidewalks with brick tree lawn, street trees in planters and grates, streetscape amenities, and irrigation; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction will be awarded the contract for the Misc Econ Dev - Astor Park Streetscape Phase 1 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Misc Econ Dev - Astor Park Streetscape Phase 1 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, after ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 4.11% for this contract; and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Complete General Construction Company to ensure the safety of the traveling public by beginning needed improvements within the 2023 construction season which is quickly closing, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by ordinance 1711-2023 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P531008-100000 / Roadway - Edgar Waldo Drive and Generations Pass (Voted Carryover) / $139,379.00 / ($69,636.00) / $69,743.00
7704 / P530058-100005 / NCR-Public Infrastructure (Voted Carryover) / $2,526,116.00 / ($867,248.00) / $1,658,868.00
7704 / P440104-100030 / Miscellaneous Economic Development - West Franklinton - Cover My Meds (Voted Carryover) / $123,959.00 / ($117,439.00) / $6,520.00
7704 / P590415-100003 / 59-09 Economic & Comm. Develop. - Schottenstein Program (Voted Carryover) / $210,015.00 / ($210,015.00) / $0.00
7704 / P441767-100000 / White Castle HQ (Voted Carryover) / $1,500,000.00 / ($1,350,000.00) / $150,000.00
7704 / P440105-100002 / Misc Econ Dev - Astor Park Streetscape Phase 1 (Voted Carryover) / $0.00 / $2,614,338.00 / $2,614,338.00
SECTION 2. That the transfer of $69,636.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P531008-100000 (Roadway - Edgar Waldo Drive and Generations Pass), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440105-100002 (Misc Econ Dev - Astor Park Streetscape Phase 1), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $867,248.65, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530058-100005 (NCR-Public Infrastructure), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440105-100002 (Misc Econ Dev - Astor Park Streetscape Phase 1), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $117,439.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440104-100030 (Miscellaneous Economic Development - West Franklinton - Cover My Meds), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440105-100002 (Misc Econ Dev - Astor Park Streetscape Phase 1), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the transfer of $125,169.70, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 4401 (Development Administration), Project P590415-100003 (59-09 Economic & Comm. Develop. - Schottenstein Program), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440105-100002 (Misc Econ Dev - Astor Park Streetscape Phase 1), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $84,844.63, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590415-100003 (59-09 Economic & Comm. Develop. - Schottenstein Program), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440105-100002 (Misc Econ Dev - Astor Park Streetscape Phase 1), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 7. That the transfer of $1,350,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P441767-100000 (White Castle HQ), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440105-100002 (Misc Econ Dev - Astor Park Streetscape Phase 1), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 8. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction, 1221 East Fifth Ave., Columbus, OH 43215, for the Misc Econ Dev - Astor Park Streetscape Phase 1 project in the amount of up to $2,376,670.89 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $237,667.09.
SECTION 9. That the expenditure of $2,614,337.98, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440105-100002 (Misc Econ Dev - Astor Park Streetscape Phase 1), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.