Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Shelly & Sands, Inc. for the Roadway - Sullivant Avenue - Hague to I70 - Ped Crossing, Bridge Lighting, Driveway Design project and to provide payment for construction, construction administration and inspection services.
This project is a combination of the following projects and will be awarded as one contract: Roadway - Sullivant Avenue - Hague to I70 - Ped Crossing, Roadway - Sullivant Avenue - I-70 Bridges Decorative Lighting and the Roadway - Sullivant Avenue - Hague to I70 - Driveway Design.
The Ped Crossing work consists of constructing curb extensions, curb ramps, and concrete islands along Sullivant Avenue between S. Harris Avenue and Ryan Avenue including Harris Avenue, Warren Avenue, Burgess Avenue, Terrace Avenue, Eureka Avenue, Wheatland Avenue, Clarendon Avenue, Belvidere Avenue, Wrexham Avenue, Nashoba Avenue, Columbian Avenue, and Ryan Avenue. Curb extensions will also be installed to service COTA bus stops along the south side of Sullivant Avenue at the intersections at Eureka Avenue, Wheatland Avenue, Clarendon Avenue, and Hilltonia Avenue. The Bridges Decorative Lighting includes a decorative/specialized lighting system attached to the abutment walls of the I-70 bridges over Sullivant Avenue. The Driveway Design project includes the reconstruction of 13 commercial and 3 residential drive aprons and 2 alley aprons within the Sullivant Avenue corridor between Hague Avenue and I-70, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is March 28, 2022. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on January 27, 2022, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Shelly & Sands, Inc. $2,136,885.05 Columbus, OH MAJ
Decker Construction Company $2,195,429.19 Columbus, OH MAJ
Complete General Construction $2,493,070.83 Columbus, OH MAJ
Double Z Construction Company $2,562,447.95 Columbus, OH MAJ
Award is to be made to Shelly & Sands, Inc. as the lowest responsive and responsible and best bidder for their bid of $2,136,885.05. The amount of construction administration and inspection services will be $213,688.51. The total legislated amount is $2,350,573.56.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly & Sands, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Shelly & Sands, Inc. is CC006043 and expires 02/03/2024. The
3. PRE-QUALIFICATION STATUS
Shelly & Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $2,350,573.56 are available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2021 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To amend the 2021 Capital Improvement budget; to authorize the Director of Public Service to enter into contract with Shelly & Sands, Inc. for the Roadway - Sullivant Avenue - Hague to I70 - Ped Crossing, Bridge Lighting, Driveway Design project; to authorize the expenditure of up to $2,350,573.56 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($2,350,573.56)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Sullivant Avenue - Hague to I70 - Ped Crossing, Bridge Lighting, Driveway Design project; and
WHEREAS, the work for this project consists of new pedestrian crossings, new decorative lighting and new drive approaches along Sullivant Avenue between Hague Avenue and I-70; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Shelly & Sands, Inc. will be awarded the contract for the Roadway - Sullivant Avenue - Hague to I70 - Ped Crossing, Bridge Lighting, Driveway Design project; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Sullivant Avenue - Hague to I70 - Ped Crossing, Bridge Lighting, Driveway Design project for construction expense along with construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Shelly & Sands, Inc. to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P531034-100000 / Roadway - Sullivant Avenue - Hague to I70 (Voted Carryover) / $5,588,125.00 / ($2,350,574.00) / $3,237,551.00
7704 / P531034-100002 / Roadway - Sullivant Avenue - Hague to I70 - Ped Crossing (Voted Carryover) / $0.00 / $2,350,574.00 / $2,350,574.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Shelly & Sands, Inc. located at 1515 Harmon Avenue, Columbus, Ohio 43223, for the Roadway - Sullivant Avenue - Hague to I70 - Ped Crossing, Bridge Lighting, Driveway Design project in the amount of up to $2,136,885.05 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $213,688.51.
SECTION 3. That the expenditure of $2,350,573.56, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531034-100002 (Roadway - Sullivant Avenue - Hague to I70 - Ped Crossing), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.