City of Columbus - File #: 1245-2006

• File #: 1245-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/29/2006
• In control: Utilities Committee
• On agenda: 9/11/2006
• Final action: 9/14/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Byers Chevrolet for the purchase of one (1) Tandem Axle Dump Truck for the Division of Sewerage and Drainage, and to authorize the expenditure of $99,674.00 from the Sewerage System Operating Fund. ($99,674.00)

Date	Ver.	Action By	Action	Result
9/14/2006	1	CITY CLERK	Attest
9/13/2006	1	MAYOR	Signed
9/11/2006	1	Columbus City Council	Approved	Pass
9/11/2006	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/31/2006	1	Columbus City Council	Read for the First Time
7/17/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
7/13/2006	1	ODI DIRECTOR	Reviewed and Approved
7/13/2006	1	Utilities Drafter	Sent for Approval
7/13/2006	1	Auditor Reviewer	Reviewed and Approved
7/13/2006	1	CITY AUDITOR	Reviewed and Approved
7/13/2006	1	Utilities Drafter	Sent for Approval
7/13/2006	1	CITY ATTORNEY	Reviewed and Approved
7/11/2006	1	EBOCO Reviewer	Reviewed and Approved
7/10/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/10/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/10/2006	1	Utilities Drafter	Sent for Approval
7/7/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/5/2006	1	Utilities Drafter	Sent for Approval
7/5/2006	1	City Clerk's Office	Sent back for Clarification/Correction
7/5/2006	1	Utilities Drafter	Sent for Approval
7/5/2006	1	Finance Reviewer	Reviewed and Approved
7/3/2006	1	Utilities Drafter	Sent for Approval
6/30/2006	1	Utilities Reviewer	Reviewed and Approved
6/30/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
6/29/2006	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this ordinance is to authorize the Director of Finance and Management to enter into contract with Byers Chevrolet. for the purchase of a Tandem Axle Dump Truck for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center. This vehicle will be used for various rehabilitation and maintenance projects for the division. The contract language allows for the purchase of a second vehicle within 270 days after the execution of the contract by the City (Item #1B). That item is not being awarded.

The Purchasing Office opened formal bids on May 25, 2006 and nine (9) bids were received. A tabulation of those bids is attached.

The apparent low bidder, Kinstle Sterling was deemed non-responsive. Their bid offered a 2005 model truck. Specification language specifically called for current model year equipment. An award was made for Center City International the next lowest, responsive and responsible bidder. However, the Purchasing Office received a notice on June 27, 2006 that the manufacturer could not guarantee the pricing offered to Center City International and that Center City International requested that their bid be withdrawn. The Division of Sewerage and Drainage does not feel that re-bidding the contract will result in better prices. Therefore, the Division of Sewerage and Drainage recommends an award be made to the next lowest, responsive and responsible bidder, Byers Chevrolet.

SUPPLIER: Byers Chevrolet (31-4139860)

FISCAL IMPACT: $99,674.00 is needed for this purchase.

Title

To authorize the Director of Finance and Management to establish a purchase order with Byers Chevrolet  for the purchase of one (1) Tandem Axle Dump Truck for the Division of Sewerage and Drainage, and to authorize the expenditure of $99,674.00 from the Sewerage System Operating Fund. ($99,674.00)

Body

WHEREAS, the Purchasing Office opened formal bids on May 25, 2006 for the purchase of a Tandem Axle Dump Truck for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center, and

WHEREAS, the apparent low bidder, Kinstle Sterling was deemed non-responsive to the specifications. Their bid was for a 2005 model and the specifications called for current model year equipment, and

WHEREAS, the Division of Sewerage and Drainage recommended an award to be made to the lowest, responsive, and responsible bidder Center City International and,

WHEREAS, on June 26, 2006 Center City International informed the Purchasing Office that it had to withdraw their bid due to the fact that the manufacturer could not guarantee the pricing offered, and

WHEREAS, the Division of Sewerage and Drainage does not expect to receive better pricing should this contract be re-bid, and

WHEREAS, the Division of Sewerage and Drainage recommends to award the contract to the next lowest, responsive and responsible bidder, Byers Chevrolet, and

WHEREAS, this equipment will be used for various sewer rehabilitation and maintenance projects performed by the Sewer Maintenance Operations Center, and

WHEREAS, A purchase order will be issued in accordance with the terms, conditions and specifications of Solicitation Number: SA0020096 on file in the Purchasing Office; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Byers Chevrolet. for the purchase of a Tandem Axle Dump Truck for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.

Section 2. That the expenditure of 99,674.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605089, Object Level 1: 06, Object Level 03: 6652.

Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.