City of Columbus - File #: 0202-2004

• File #: 0202-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/21/2004
• In control: Safety Committee
• On agenda: 2/9/2004
• Final action: 2/10/2004
• Title: To authorize and direct the Finance Director to extend the contract for the renewal of hull and liability insurance for the Division of Police helicopters, to exercise the 2nd year option of the contract, to authorize the expenditure $191,546.00 from the General Fund; and to declare an emergency. ($191,546.00)

Date	Ver.	Action By	Action	Result
2/10/2004	1	MAYOR	Signed
2/10/2004	1	CITY CLERK	Attest
2/9/2004	1	Columbus City Council	Approved	Pass
2/9/2004	1	COUNCIL PRESIDENT	Signed
1/30/2004	1	Finance Reviewer	Reviewed and Approved
1/30/2004	1	FINANCE DIRECTOR	Reviewed and Approved
1/30/2004	1	Safety Drafter	Sent for Approval
1/30/2004	1	Auditor Reviewer	Contingent
1/30/2004	1	CITY AUDITOR	Reviewed and Approved
1/30/2004	1	Safety Drafter	Sent for Approval
1/30/2004	1	Safety Drafter	Sent for Approval
1/30/2004	1	Safety Drafter	Sent for Approval
1/30/2004	1	Safety Drafter	Sent for Approval
1/30/2004	1	Safety Drafter	Sent for Approval
1/30/2004	1	CITY ATTORNEY	Reviewed and Approved
1/30/2004	1	Safety Drafter	Sent to Clerk's Office for Council
1/28/2004	1	Safety Drafter	Sent for Approval
1/23/2004	1	SAFETY DIRECTOR	Reviewed and Approved
1/23/2004	1	Safety Drafter	Sent for Approval
1/23/2004	1	EBOCO Reviewer	Reviewed and Approved
1/23/2004	1	ODI DIRECTOR	Reviewed and Approved
1/22/2004	1	Safety Reviewer	Reviewed and Approved
1/21/2004	1	Safety Drafter	Sent for Approval
1/21/2004	1	Safety Reviewer	Reviewed and Approved
1/21/2004	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:      

Need: The Division of Police needs to extend the contract for hull insurance (property damage) and liability insurance for it's five MD 500E helicopters. Since the cost of the MD 500E helicopters was approximately 1 million each, it is critical that insurance contract be extended to protect the City's investment.

Bid Information: The original contract allows for an extension for two years. The Division of Police wishes to extend the contract for another year which would be the first year of the extension.

Contract Compliance No.: 52-0970288

Emergency Designation: Emergency legislation is requested so insurance can be put into effect as soon as possible. Current insurance expires February 9, 2004.

FISCAL IMPACT: $183,500.00 was requested in the 2004 Police's General Fund budget for hull and liability insurance. With the renewable discount ($17,350.00), no claims bonus, there should be a surplus in this object.

Title

To authorize and direct the Finance Director to extend the contract for the renewal of hull and liability insurance for the Division of Police helicopters, to exercise the 2nd year option of the contract, to authorize the expenditure $191,546.00 from the General Fund; and to declare an emergency. ($191,546.00)

Body

WHEREAS, the Division of Police needs to extend the contract to renew hull and liability insurance for its helicopters; and

WHEREAS, the original contract allowed for an extension with AON Risk Services; and

WHEREAS, emergency legislation is requested so insurance can be put into effect before current policy expires; and

WHEREAS, an extension shall be given to AON Risk Services for the renewal of helicopter insurance; and

WHEREAS, an emergency exists in the usual daily operations of the Division of Police in that it is immediately necessary to extend the contract for the renewal of insurance for helicopters thereby preserving the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1. That the Finance Director be and is hereby authorized and directed to extend the contract with AON Risk Services for the renewal of hull and liability insurance for the Division of Police's helicopters by exercising the 2^nd year option of a 3 year contract.

Section 2. That all terms and conditions of the current contract remain the same per the expiring policy.

Section 3. That the expenditure of $191,546.00 or so much thereof as may be needed; be and the same is hereby authorized as follows:

DIV      SUB-FD      OBJ LEVEL (1)      OBJ LEVEL (3)      OCA CODE

30-03           010                       03                   3392          300707

Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect, and to be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.