Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into two separate agreements for General Engineering Services for the Division of Water’s Supply Group, with Brown and Caldwell (Contract No. 2225) and CH2M Hill Engineers, Inc. (Contract No. 2226), each in the amount of $400,000.00.
These agreements will establish task order-based professional services to augment existing personnel within the Division of Water , on an as-authorized, as-needed basis. Services include planning, study, design, and construction phase engineering services, erosion control services, environmental services, hazardous waste identification/remediation, materials testing, surveying, property acquisition assistance, SCADA system support services, and other services required by the Division of Water.
It is the Division’s intent to select two professional engineering firms to provide these services. The scope and fee for each authorized task order will be determined in consultation with City staff on a task-by-task basis.
Planning area = “99-Citywide”
TIMELINE & FUTURE RENEWAL(S): The initial agreements will be in the amount of $400,000.00 each, funded for a minimum one year period (or until all funds are expended), with renewal options for two additional contract renewals. The agreement is anticipated to begin January 2019.
ESTIMATED COST OF PROJECT:
2018A Original Contract (current) - $400,000
2018B Original Contract (current) - $400,000
2018A Contract Renewal #1 - $400,000
2018B Contract Renewal #1 - $400,000
2018A Contract Renewal #2 - $400,000
2018B Contract Renewal #2 - $400,000
Estimated Contract Total: $2,400,000
Planning area = “99-Citywide”
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This contract will provide general engineering services for various tasks which may involve the water treatment process, the equipment, the facilities and/or the resources managed by the Division of Water . The tasks performed will assist the Division with providing an adequate and safe supply of drinking water which is essential to economic growth and development. At this time no community outreach or input is anticipated, but outreach may occur depending on the type of work performed.
3. BID INFORMATION: The selection of the firms providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. project understanding, 2. environmental considerations, 3. past performance, and 4. local workforce.
Requests for Proposals (RFP’s) were opened on August 24, 2108 with the intent of awarding agreements to the top two ranked firms. Proposals were received from: Brown and Caldwell, CH2M Hill Engineers, GPD Group, Burgess & Niple, ms consultants, Ribway Engineering Group, Stantec Consulting Services, and Star Consultants.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that agreements be awarded to Brown and Caldwell and CH2M Hill Engineers.
4. CONTRACT COMPLIANCE INFO:
Brown and Caldwell: 94-1446346, expires 8/15/19, Majority, DAX No. 10815
CH2M Hill Engineers, Inc.: 32-0100027, expires 11/10/18, Majority, DAX No. 6247
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Brown and Caldwell and CH2M Hill Engineers.
5. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund for these expenditures.
Title
To authorize the Director of Public Utilities to enter into two separate agreements for General Engineering Services for the Division of Water’s Supply Group with Brown and Caldwell and CH2M Hill Engineers; and to authorize an expenditure up to $800,000.00 from the Water General Obligation Bonds Fund. ($800,000.00)
Body
WHEREAS, eight technical proposals for two separate agreements for General Engineering Services for the Division of Water’s Supply Group were received on August 24, 2018; and
WHEREAS, two consulting firms are selected in case the first consultant cannot perform the expedited services that are required for assignments; and
WHEREAS, the Division anticipates requesting two additional modifications to these agreements during the 2019 and 2020 fiscal periods, with each modification anticipated to last for approximately one year or until all funds are expended; and
WHEREAS, the Department of Public Utilities recommends that agreements be awarded to Brown and Caldwell and CH2M Hill Engineers, Inc.; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into two separate agreements for General Engineering Services for the Division of Water’s Supply Group, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into two separate agreements for General Engineering Services for the Division of Water’s Supply Group, Brown and Caldwell (FID #94-1446346), 455 Hutchinson Avenue, Ste. 450, Columbus, Ohio 43235; and CH2M Hill Engineers (FID #32-0100027), Two Easton Oval, Ste. 500, Columbus, Ohio 43219; each in the amount of $400,000.00; in accordance with the terms and conditions of the agreements on file in the Office of the Division of Water.
SECTION 2. That the expenditure of $800,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.