Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into a reimbursement agreement with the Franklin County Engineers Office to improve Thoburn Road, from Dublin Road to Griggs Boathouse.
Background: Thoburn Road is the main entry drive access to three Recreation and Parks facilities: Griggs Boathouse, McKnight Environmental Education Center, and Indian Village Day Camp. The roadway is a township road, and also serves several residences. The majority of the vehicle traffic is generated by users traveling to Recreation and Park facilities, and the roadway is narrow and in poor condition. The Franklin County Engineers Office prepared construction plans and bid the project on August 22, 2018. As part of completing the project, Recreation and Parks has agreed to contribute a portion of the costs as reimbursement to Franklin County. The County will handle construction engineering and inspection.
Principal Parties:
Franklin County Engineer’s Office
970 Dublin Road
Columbus, OH 43215
Robert Byrne, Fiscal Officer, (614) 525-3030
Emergency Justification: An emergency is being requested in that it is immediately necessary to provide funds to the County to begin construction in 2018.
Benefits to the Public: The project provides a substantial improvement for thousands of users accessing major recreational sites on the west side of Griggs Reservoir.
Community Input/Issues: The department worked with Franklin County and Norwich Township to develop the project and assisted with the township’s grant for additional project funds. A public meeting was held to seek input from park staff and local residents.
Area(s) Affected: Planning Area 8
Master Plan Relation: Providing safe, easy access to park facilities.
Fiscal Impact: $172,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into a reimbursement agreement with the Franklin County Engineers Office to improve Thoburn Road, from Dublin Road to Griggs Boathouse; to authorize the transfer of $172,000.00 between projects within the Recreation and Parks Bond Fund; to authorize the expenditure of $172,000.00 from the Recreation and Parks Voted Bond Fund; to amend the 2018 Capital Improvements Budget Ordinance 1010-2018; and to declare an emergency. ($172,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into a reimbursement agreement with the Franklin County Engineers Office to improve Thoburn Road, from Dublin Road to Griggs Boathouse; and
WHEREAS, it is necessary to authorize the transfer of $172,000.00.00 or so much thereof as may be needed between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director to enter into a reimbursement agreement with the Franklin County Engineers Office to improve Thoburn Road, from Dublin Road to Griggs Boathouse to provide funds to the County to begin construction in 2018, all for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized and directed to enter into a reimbursement agreement with the Franklin County Engineers Office to improve Thoburn Road, from Dublin Road to Griggs Boathouse.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $172,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510017-100000; Park & Playground Development (Voted Carryover) / $0 / $31,905 / $31,905 (to match cash)
Fund 7702; P510017-100001; Park & Playground - Misc. (Voted Carryover) / $0 / $3,650 / $3,650 (to match cash)
Fund 7702; P510017-100002; Hard Surface Improvements (Voted Carryover) / $0 / $6,600 / $6,600 (to match cash)
Fund 7702; P510017-100008; Wilson Rd. Park (Voted Carryover) / $0 / $2,000 / $2,000 (to match cash)
Fund 7702; P510017-100167; Granville Park (Voted Carryover) / $0 / $11,405 / $11,405 (to match cash)
Fund 7702; P510018-100000; Hard Surface Improvements (Voted Carryover) / $0 / $23,225 / $23,225 (to match cash)
Fund 7702; P510022-100000; Reservoir Improvements (Voted Carryover) / $0 / $3,000 / $3,000 (to match cash)
Fund 7702; P510035-100000; Facility Renovation - Misc. (Voted Carryover) / $0 / $2,854 / $2,854 (to match cash)
Fund 7702; P510035-100004; Facility Improvements - Contingencies (Voted Carryover) / $0 / $6,513 / $6,513 (to match cash)
Fund 7702; P510035-100016; Westgate Recreation Center (Voted Carryover) / $0 / $3,801 / $3,801 (to match cash)
Fund 7702; P510035-100022; King Arts Complex (Voted Carryover) / $0 / $8,285 / $8,285 (to match cash)
Fund 7702; P510035-100052; Glenwood Recreation Center (Voted Carryover) / $0 / $61,424 / $61,424 (to match cash)
Fund 7702; P510035-100191; Lashutka Event Center (Voted Carryover) / $0 / $6,292 / $6,292 (to match cash)
Fund 7702; P510123-100000; Berliner Lighting Improvements (Voted Carryover) / $0 / $56,530 / $56,530 (to match cash)
Fund 7702; P510017-100000; Park & Playground Development (Voted Carryover) / $31,905 / ($31,905) / $0
Fund 7702; P510017-100001; Park & Playground - Misc. (Voted Carryover) / $3,650 / ($3,650) / $0
Fund 7702; P510017-100002; Hard Surface Improvements (Voted Carryover) / $6,600 / ($6,600) / $0
Fund 7702; P510017-100008; Wilson Rd. Park (Voted Carryover) / $2,000 / ($2,000) / $0
Fund 7702; P510017-100167; Granville Park (Voted Carryover) / $11,405 / ($11,405) / $0
Fund 7702; P510018-100000; Hard Surface Improvements (Voted Carryover) / $23,225 / ($23,225) / $0
Fund 7702; P510022-100000; Reservoir Improvements (Voted Carryover) / $3,000 / ($3,000) / $0
Fund 7702; P510035-100000; Facility Renovation - Misc. (Voted Carryover) / $2,854 / ($2,854) / $0
Fund 7702; P510035-100004; Facility Improvements - Contingencies (Voted Carryover) / $6,513 / ($6,513) / $0
Fund 7702; P510035-100016; Westgate Recreation Center (Voted Carryover) / $3,801 / ($3,801) / $0
Fund 7702; P510035-100022; King Arts Complex (Voted Carryover) / $8,285 / ($8,285) / $0
Fund 7702; P510035-100052; Glenwood Recreation Center (Voted Carryover) / $61,424 / ($61,424) / $0
Fund 7702; P510035-100191; Lashutka Event Center (Voted Carryover) / $6,292 / ($6,292) / $0
Fund 7702; P510123-100000; Berliner Lighting Improvements (Voted Carryover) / $56,530 / ($1,046) / $55,483
Fund 7702; P510018-201803; Thoburn Road Improvements (Voted Carryover) / $0 / $172,000 / $$172,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $172,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.