Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for landscape maintenance. Maintenance is to be continued at the I-71 Complex located at 757 Carolyn Avenue/750 Piedmont Road, the Health Department at 240 Parsons Avenue, the Police Academy at 1000 North Hague Avenue, 2500 Sullivant Avenue, 1180 East Main Street, and the Central Safety building and Police Parking lot at 120 Marconi Boulevard. The contract is being modified to include the new Fleet Maintenance facility at 4211 Groves Road. The services to be provided at the Fleet location are lawn restoration, landscape renovation, and spring clean up. Landscape activities at other locations include full service lawn mowing, edging, four rounds of lawn fertilizing, pruning of all trees and shrubs, weeding of all planting beds, mulching, and fall clean-up. The contract also provides for the hydro-seeding of the grass strip surrounding City Hall that was damaged by the chemicals used during the winter to melt snow and ice on the sidewalks. The original contract was awarded based on bids received October 7, 2003, and was authorized by Ord. 0029-2004 (passed March 9, 2004) covering all of 2004, including snow/ice removal as well as landscaping. The snow/ice removal portion was renewed for all of 2008 by Ord. 1937-2007 in the amount of $34,950.00 (passed December 13, 2007). This ordinance modifies that renewal, the fourth of four one-year renewal options, to cover the period of January 1, 2008 to December 31, 2008. This contract is complying with the responsible wage provisions of the Columbus City Codes.
Emergency action is requested so that lawn maintenance may be continued without interruption.
Winnscapes Contract Compliance Number 31-1313521, exp. 07/24/2009.
Fiscal Impact: In 2008, the Facilities Management Division budgeted $94,500.00 for snow/ice removal and landscape maintenance. This ordinance authorizes an expenditure of $64,550.00 for the landscape maintenance only. The Facilities Management Division spent $65,000.00 for landscape services in 2007, and $52,000.00 in 2006 for landscape services. This ordinance also authorizes an expenditure of $4,123.80 from the Fleet Services Fund. The Fleet Services Fund has a total of $40,000.00 budgeted for landscape maintenance in 2008.
Title
To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Winnscapes for landscape maintenance at various City-owned locations; to authorize the expenditure of $64,550.00 from the General Fund; to authorize the expenditure of $4,123.80 from the Fleet Services Fund; and to declare an emergency. ($68,673.80)
Body
WHEREAS, it is necessary to provide landscape maintenance at the I-71 Complex, the Health Department, the Police Academy, Police substations at 1375 Cleveland Avenue and 950 East Main Street, Health Department buildings at 2500 Sullivant Avenue and 1180 East Main Street, the Fleet Maintenance facility, and the Central Safety building and Police parking lot, 120 Marconi Boulevard, and
WHEREAS, modifying the Winnscapes contract accomplishes this necessary goal, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Winnscapes for the landscape maintenance at various City locations so that such services can continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract for the Facilities Management Division with Winnscapes for the landscape maintenance of the I-71 Complex, the Health Department, the Police Academy, Police substations at 1375 Cleveland Avenue and 950 East Main Street, Health Department buildings at 2500 Sullivant Avenue and 1180 East Main Street, the Fleet maintenance facility at 4211 Groves Road, and the Central Safety building and Police parking lot at 120 Marconi Boulevard.
SECTION 2. That the expenditure of $68,673.80, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3377
Amount: $64,550.00
Division: 45-05
Fund: 513
OCA Code: 451206
Object Level 1: 03
Object Level 3: 3377
Amount: $4,123.80
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.